Notice to attend the Extra General Meeting of Olink Holding AB (publ)
July 11 2024 - 4:05PM
The shareholders of Olink Holding AB (publ) (the
"Company"), reg. no. 559189-7755, are hereby given notice to attend
the Extra General Meeting to be held at 4:00 p.m. CEST on Tuesday 6
August 2024, in the Company's facilities at Salagatan 16F, Uppsala.
Registration for the meeting commences at 3:30 p.m. CEST.
NOTICE OF PARTICIPATION
Shareholders who wish to attend in the proceedings of the Extra
General Meeting must:
- be entered in the share register kept on behalf of the Company
by Euroclear Sweden AB, as of Monday 29 July 2024; and
- notify the Company's head office at Olink Holding AB (publ),
Extra General Meeting 2024, Salagatan 16F, SE-753 30 Uppsala,
Sweden or by telephone +46 (0)18 444 39 70 or via e-mail to
ir@olink.com no later than Wednesday 31 July 2024. The notification
must contain the shareholder's name, social security number (or
corporate registration number, as applicable), address, telephone
number, the number of shares represented as well as any attending
counsel, maximum two.
Personal data obtained from the share register kept by Euroclear
Sweden AB, notices and attendance at the meeting and information on
representatives, proxies and assistants will be used for
registration, preparation of the voting list for the meeting and,
where appropriate, the minutes of the meeting. Personal data is
handled in accordance with the Data Protection Regulation (European
Parliament and Council Regulation (EU) 2016/679). For full
information regarding the Company's handling of personal data,
please refer to our privacy policy:
https://www.olink.com/about-us/integrity-policy/.
To be entitled to participate in the General Meeting a
shareholder whose shares are registered in the name of a nominee
must, in addition to providing notification of participation at the
General Meeting, register its shares in its own name so that the
shareholder is recorded in the share register on Monday 29 July
2024. Such registration may be temporary (so-called voting right
registration) and is requested with the nominee in accordance with
the nominee's procedures and such time in advance as the nominee
determines. Voting right registrations completed not later than
Wednesday 31 July 2024 are taken into account when preparing the
share register.
The Company intends to enable shareholders to participate
electronically via link. It should however be noted that such a
procedure presupposes that the General Meeting first approves that
pre-registered persons participate via link. In the case of
participation via link, there is no support for managing the voting
register, which means that if participants via link actively want
to influence the Extra General Meeting's decisions, this must be
done by the shareholder issuing a power of attorney to a person who
physically participates in the Extra General Meeting. If there are
registered persons on Wednesday 31 July 2024 that wish to
participate via link, the Company will send out an invitation with
instructions on how to join the Extra General Meeting
electronically.
OPPORTUNITY FOR SHAREHOLDERS TO EXERCISE VOTING RIGHTS
THROUGH PROXY
Shareholders who do not wish to attend the meeting in person may
authorize a proxy to exercise their voting rights. A power of
attorney may be issued to the Chairman of the Meeting or another
person attending the Extra General Meeting. If the power of
attorney is issued to the Chairman of the Meeting, the power of
attorney must be combined with a voting instruction so that the
Chairman of the Meeting knows how to vote under the various
decision points. If the power of attorney is not combined with a
voting instruction, the Chairman will not be able to represent the
shareholder at the meeting. In other cases, the power of attorney
should also be combined with a voting instruction. If participation
will be by proxy, the shareholder shall issue a written, signed and
dated power of attorney together with any documents verifying
authority. Proxies for legal entities must also be accompanied by a
certificate of incorporation or equivalent document verifying
authority. A copy of the power of attorney, the voting instruction
and any certificate of incorporation should, well in advance of the
meeting, be sent to the Company at the above address. The original
power of attorney shall also be presented at the meeting, as
applicable. The Company provides the shareholders with proxy forms
as well as blank voting instructions, which can be obtained at the
Company's head office or on the Company's website
www.investors.olink.com on Tuesday 16 July 2024 at the latest.
Note that the possibility of having a proxy exercise the
shareholders' voting rights at the Extra General Meeting
presupposes that the shareholder has made a notification of
participation and is included in the share register in accordance
with what is stated above under the heading "Notice of
participation". It is thus not sufficient to simply submit a power
of attorney.
PROPOSED AGENDA
- Opening of the Meeting.
- Election of Chairman to preside over
the Meeting.
- Preparation and approval of voting
register.
- Approval of the agenda proposed by the
Board.
- Election of one or two persons to
approve the Minutes.
- Determination of whether the Meeting
has been properly convened.
- Determination of the number of Board
members.
- Determination of fees for the Board of
Directors.
- Election of Board members and Chairman
of the Board of Directors.
- Closing of the Meeting.
PROPOSAL BY THE BOARD OF DIRECTORS WITH RESPECT TO
RESOLUTION UNDER ITEM 2
Election of chairman at the meeting
The Chairman of the Board, Jon Hindar, is proposed as Chairman
to preside over the Meeting.
PROPOSALS WITH RESPECT TO RESOLUTIONS UNDER ITEM 7-9 OF
THE AGENDA
Determination of
the number of
board members,
Determination of
fees for the
Board of Directors,
Election of board
members and
Chairman of the
Board of
Directors
It is proposed that the Board of Directors shall consist of
three (3) Directors without deputies.
It is proposed that no renumeration shall be paid to the Board
of Directors.
It is proposed that the Extra General Meeting resolves to elect
Anthony Smith, Bram Monster and Michel Verhoosel as board members.
Further, it is proposed to elect Anthony Smith as Chairman of the
Board.
SHARES AND VOTES
The Company has issued a total of 124,739,269 shares. The total
number of votes is 124,739,269. This information relates to the
conditions at the time of issuing this notice.
SHAREHOLDERS' RIGHT TO REQUEST INFORMATION
Pursuant to Chapter 7, sections 32 and 57 of the Swedish
Companies Act (Sw. aktiebolagslagen), the Board of Directors and
the CEO are under a duty to, if any shareholder so requests and the
Board of Directors deems that it can be made without material
damage to the Company, provide information at the Extra General
Meeting, regarding circumstances which may affect the assessment of
a matter on the agenda. The duty to provide information also
includes the Company's relationship with other group companies, the
consolidated accounts and such circumstances regarding subsidiaries
which are set out in the preceding sentence.
DOCUMENTATION
Proxy form and other documents that shall be available in
accordance with the Swedish Companies Act will be available at the
Company no later than Tuesday 16 July 2024 and will be sent to
shareholders who so request and provide their postal address. These
documents will also be available on the Company's website as from
the same date.
Uppsala in July 2024The Board of DirectorsOlink
Holding AB (publ)
IR contact David Deuchler, CFAGilmartin
Groupolink@gilmartinir.com
Media contactMichael B. GonzalesVP Global
MarketingMobile: +1 415 308 6467michael.gonzales@olink.com
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