BOGOTA,
Colombia, Feb. 15, 2024 /PRNewswire/ -- The Chief
Executive Officer of Ecopetrol S.A. hereby summons all
Shareholders to the ordinary Assembly of the General Shareholders
Meeting to be held on Friday, March 22,
2024, starting at
2:00 p.m., at the Centro Internacional de Negocios y Exposiciones (Corferias), located
on Carrera 37 No. 24 - 67 in Bogota,
D.C.
The agenda for the meeting will be the
following:
1. Safety
guidelines
|
10. Presentation and
consideration of the individual and consolidated audited financial
statements as of December 31, 2023
|
2. Quorum
verification
|
11. Reading of the
Independent Auditor's opinion
|
3. Opening of the
General Shareholders Meeting by the Chief Executive Officer
of Ecopetrol S.A.
|
12. Approval of the
Board of Directors report on its performance, development, and
compliance with the Corporate Governance
|
4. Approval of the
Agenda
|
13. Approval of the
2023 Integrated Management Report
|
5. Appointment of the
Chairperson presiding over the General Shareholders
Meeting
|
14. Approval of the
individual and consolidated audited financial statements as of
December 31, 2023
|
6. Appointment of the
commission responsible for scrutiny and counting of the
votes
|
15. Presentation and
approval of the profit distribution project
|
7. Appointment of the
commission responsible for the revision and approval of the minutes
of the meeting
|
16. Election of Board
Members for the remainder of the 2021 - 2025 period
|
8. Presentation and
consideration of the Board of Directors report on its performance,
development, and compliance with the Corporate Governance
Code
|
17. Presentation and
approval of amendments to the Bylaws
|
9. Presentation and
consideration of the 2023 Integrated Management Report
|
18. Interventions and
miscellaneous
|
The Meeting will be broadcast live via streaming
on Ecopetrol's website.
The voting process will be conducted electronically.
Shareholders are requested to attend the Meeting with their smart
mobile devices. If any Shareholder does not have access to a device
with the technical requirements required, the company has provided
an alternate mechanism for Shareholders to exercise their right to
vote.
Shareholders may exercise the right to inspect the Company's
books and other documents referred to in Articles 446 and 447 of
the Commercial Code as of March 1,
2024. To access information not found on the web
page www.ecopetrol.com.co/asamblea-2024, shareholders or their proxies
must request an in-person
appointment to the email derechodeinspeccion2024@ecopetrol.com.co
including therein the information demonstrating their status as
shareholder or as a proxy. To facilitate the exercise of said right
of inspection, it is suggested this email include the information
requested for inspection to ensure the corresponding area
specialists present.
Shareholders who cannot attend the Meeting may be represented by
power-of-attorney duly granted in writing to a trusted legal
representative, who must meet the requirements established in
Article 184 of the Commercial Code. The power of Attorney templates
in both Spanish and English can be downloaded from the website at
www.ecopetrol.com.co/asamblea-2024.
For the legal
representation of the shareholders, compliance will be given to the provisions of the Basic
Legal Circular 029
of 2014 regarding the illegal, unauthorized and unsafe practices
of securities issuers.
Except in cases
of legal representation via proxy, Ecopetrol
administrators and employees may not represent shares other than
their own while they are employed by the company, nor substitute
the powers conferred thereon. Additionally, they may not vote on
the Company's financial statements.
RICARDO ROA BARRAGAN
Chief Executive Officer
RECOMMENDATIONS
- If an individual is acting as a proxy representative, the
corresponding proxy form must be submitted in its physical form at
registration along with any additional documentation required.
Certificates of incorporation and legal representation of the
companies must have an issuance date not exceeding one month.
- To avoid overcrowding, guarantee the adequate participation of
all shareholders, the doors
of Corferias and registration points will open as of 12:00 p.m.
- To expedite the registration process and ensure appropriate
participation at the Meeting, in the case of individuals
representing as proxy multiple shareholders, it is suggested a
proxy representative is only responsible for at most 50 proxy
forms.
- Only one helper per shareholder requiring additional assistance
will be allowed entry.
- Publicity material or any other type of material that might
hamper the normal course of the meeting will not be allowed in the
facility and their distribution is strictly prohibited.
- If you have symptoms related to COVID-19, please do not attend
the Meeting and grant power of attorney or follow it live via
streaming. People over 60 years or those with comorbidities
that increase the risk of acute respiratory diseases, are recommended to wear masks in enclosed areas.
Additional information is available at:
Shareholder Services Office
Telephone Bogotá: +(57) 601307 70 75; rest of the country: +(57) 01
8000 113434
Email: accionistas@ecopetrol.com.co
www.ecopetrol.com.co
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SOURCE Ecopetrol S.A.