DIRECTOR ATTENDANCE AT ANNUAL MEETINGS
Prior to the Merger, Hillrom did not have a formal policy regarding director attendance at its annual meetings of shareholders, but Hillrom’s directors generally did attend the annual meetings. The Chair of the Board presided at the annual meeting of shareholders, and the Board held one of its regular meetings in conjunction with the annual meeting of shareholders. All members of the Board at the time of our 2021 annual meeting of shareholders attended that meeting in person.
CORPORATE GOVERNANCE STANDARDS AND CODE OF ETHICS
The Board has adopted Corporate Governance Standards that provide the framework for the effective functioning of the Board. In addition, the Board has adopted a Global Code of Conduct that applies to everyone who conducts business for and with Hillrom including all directors, officers and employees of Hillrom, as well as agents, vendors, suppliers and consultants worldwide, and which constitutes a “code of ethics” within the meaning of Item 406 of the SEC’s Regulation
S-K.
Both the Corporate Governance Standards and the Global Code of Conduct are available via the Investor Relations section of the Company’s website at
https://ir.hill-rom.com/ir-home/default.aspx.
MEETINGS, COMMITTEES AND BOARD SKILLS ASSESSMENT OF THE BOARD OF DIRECTORS
During the fiscal year ended September 30, 2021, the Board held 15 meetings. During this period, our incumbent members of the Board attended 97.58% of the aggregate number of meetings of the full Board and the meetings of the committees on which he or she served.
Per our Corporate Governance Standards, the Nominating/Corporate Governance Committee assessed the Board’s effectiveness as a whole as well as the effectiveness of the individual directors and the Board’s various Committees, including a review of the mix of skills, core competencies and qualifications (including independence under applicable standards) of members of the Board and its various committees, which reflect expertise in one or more of the following areas: chief executive officer experience, strong healthcare experience, financial acumen, international experience, regulatory experience, sales and marketing experience, product development/design experience, payor and reimbursement experience, science/technology expertise with clinical applications, acute care provider experience, mergers and acquisitions and integration experience, and cybersecurity experience.
In order to make these assessments, the Nominating/Corporate Governance Committee solicited the opinions of each director regarding the foregoing matters and then presented its findings and recommendations to the Board. In addition to the above, the particular skills and talents of any director nominee should positively contribute to the diversity of the various skills and talents of the Board as a whole.
The Audit Committee had general oversight responsibilities with respect to (i) Hillrom’s corporate accounting, disclosure and reporting practices, (ii) the quality and integrity of the Company’s financial statements, (iii) the qualifications, independence and performance of the Company’s internal audit department and independent registered public accounting firm, (iv) ethical, legal, and regulatory compliance of the Company and (v) the Company’s enterprise-wide risk management framework. Each member of the Audit Committee is financially literate and is independent under Rule
10A-3
of the SEC and the NYSE listing standards. The Board has determined that each of Messrs. Ellis and Giertz is an “audit committee financial expert” as that term is defined in Item 407(d) of the SEC’s Regulation
S-K.
The Compensation and Management Development Committee assisted the Board in ensuring that the officers and key management personnel of Hillrom are effectively compensated in terms of salaries, supplemental compensation and other benefits which are internally equitable, externally competitive, and advance the long term interests of the Company’s shareholders. The Compensation and Management Development Committee was also responsible for reviewing and assessing the talent development and succession management actions concerning the officers and key employees of Hillrom, and for approving our CEO compensation.
The Nominating/Corporate Governance Committee assisted the Board in (i) fulfilling its responsibility for assuring that Hillrom is operated in accordance with prudent and practical corporate governance standards, (ii) achieving its objective of having a majority of its members be independent, qualified persons in conformity with NYSE listing standards, and (iii) identifying candidates for the Board. Additional information about our identification of candidates for the Board can be found in the section entitled “Process for Identification and Evaluation of Director Candidates” below.
The Mergers and Acquisitions Committee assisted the Board in reviewing and assessing potential mergers, acquisitions, divestitures and other similar strategic transactions and meets on an ad hoc basis.
PROCESS FOR IDENTIFICATION AND EVALUATION OF DIRECTOR CANDIDATES
Prior to the Merger, the Nominating/Corporate Governance Committee considered candidates for nomination to the Board suggested by current directors, management, shareholders, or a third-party search firm engaged to assist with director recruitment. Although the Nominating/Corporate Governance Committee did not have specific minimum qualifications that must be met for a candidate to be nominated as a director, in identifying and evaluating candidates for the Board, the Nominating/Corporate Governance Committee assessed any skill gaps identified by the Board and considered each candidate’s experience, integrity, background and skills as well as other qualities that the candidate may possess and bring to the Board.