UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
FORM 6-K
REPORT OF FOREIGN PRIVATE ISSUER PURSUANT TO RULE 13a-16
OR 15d-16
UNDER THE SECURITIES EXCHANGE ACT OF 1934
For the month of JANUARY 22, 2016
Commission File Number: 000-154900
Quartz Mountain Resources Ltd.
(Translation of registrant's name into English)
15th Floor - 1040 W. Georgia St., Vancouver, BC, V6E 4H8
(Address of principal executive offices)
Indicate by check mark whether the registrant files or will file annual reports under cover Form 20-F or Form 40-F.
[ x ] Form 20-F [ ] Form 40-F
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(1): [ ]
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(7): [ ]
SUBMITTED HEREWITH
Exhibits
SIGNATURES
Pursuant to the requirements of the Securities Exchange Act
of 1934, the registrant has duly caused this report to be signed on its behalf
by the undersigned, thereunto duly authorized.
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Quartz Mountain Resources Ltd. |
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(Registrant) |
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Date: January 22, 2016 |
By: |
/s/ Ronald Thiessen |
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Ronald Thiessen |
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Title: |
President & CEO |
QUARTZ MOUNTAIN RESOURCES LTD.
15th Floor, 1040 West Georgia Street
Vancouver,
B.C. V6E 4H8
Telephone No. (604) 684-6365 Fax No. (604)
684-8092
INFORMATION CIRCULAR
as at January 22, 2016,
except as otherwise indicated
This Information Circular is furnished in connection with
the solicitation of proxies by the management of Quartz Mountain Resources Ltd.
(the Company) for use at the annual general meeting (the Meeting) of its
shareholders to be held on February 18, 2016 at the time and place and for the
purposes set forth in the accompanying notice of the Meeting.
In this Information Circular, references to the Company, we
and our refer to Quartz Mountain Resources Ltd. Common Shares means common
shares without par value in the capital of the Company. Beneficial
Shareholders means shareholders who do not hold Common Shares in their own name
and intermediaries refers to brokers, investment firms, clearing houses and
similar entities that own securities on behalf of Beneficial Shareholders.
GENERAL PROXY INFORMATION
Solicitation of Proxies
The solicitation of proxies will be primarily by mail, but
proxies may be solicited personally or by telephone by directors, officers and
regular employees of the Company. The Company will bear all costs of this
solicitation. We have arranged for intermediaries to forward the meeting
materials to beneficial owners of the Common Shares held of record by those
intermediaries and we may reimburse the intermediaries for their reasonable fees
and disbursements in that regard.
Appointment of Proxyholders
The individuals named in the accompanying form of proxy (the
Proxy) are officers and/or directors of the Company. If you are a
shareholder entitled to vote at the Meeting, you have the right to appoint a
person or company other than either of the persons designated in the Proxy, who
need not be a shareholder, to attend and act for you and on your behalf at the
Meeting. You may do so either by inserting the name of that other person in the
blank space provided in the Proxy or by completing and delivering another
suitable form of proxy.
Voting by Proxyholder
The persons named in the Proxy will vote or withhold from
voting the Common Shares represented thereby in accordance with your
instructions on any ballot that may be called for. If you specify a choice with
respect to any matter to be acted upon, your Common Shares will be voted
accordingly. The Proxy confers discretionary authority on the persons named
therein with respect to:
(a) |
each matter or group of matters identified therein for
which a choice is not specified, other than the appointment of an auditor
and the election of directors, |
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(b) |
any amendment to or variation of any matter identified
therein, and |
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(c) |
any other matter that properly comes before the
Meeting. |
In respect of a matter for which a choice is not specified
in the Proxy, the persons named in the Proxy will vote the Common Shares
represented by the Proxy for the approval of such matter.
Registered Shareholders
Registered shareholders may wish to vote by proxy whether or
not they are able to attend the Meeting in person. Registered shareholders
electing to submit a proxy may do so by:
(a) |
completing, dating and signing the enclosed form of proxy
and returning it to the Companys transfer agent, Computershare Investor
Services Inc. (Computershare), by fax within North America at
1-866-249-7775, outside North America at (416) 263-9524, or by mail to the
8th Floor, 100 University Avenue, Toronto, Ontario, M5J 2Y1 or by hand
delivery at 2nd Floor, 510 Burrard Street, Vancouver, British Columbia,
V6C 3B9; |
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(b) |
using a touch-tone phone to transmit voting choices to a
toll free number. Registered shareholders must follow the instructions of
the voice response system and refer to the enclosed proxy form for the
toll free number, the holders account number and the proxy access number;
or |
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(c) |
using the internet through the website of the Companys
transfer agent at www.investorvote.com. Registered shareholders must
follow the instructions that appear on the screen and refer to the
enclosed proxy form for the holders account number and the proxy access
number; |
in all cases ensuring that the proxy is received at least 48
hours (excluding Saturdays, Sundays and holidays) before the Meeting or the
adjournment thereof at which the proxy is to be used.
Beneficial Shareholders
The following information is of significant importance to
shareholders who do not hold Common Shares in their own name. Beneficial
Shareholders should note that the only proxies that can be recognized and acted
upon at the Meeting are those deposited by registered shareholders (those whose
names appear on the records of the Company as the registered holders of Common
Shares) or as set out in the following disclosure.
If Common Shares are listed in an account statement provided to
a shareholder by a broker, then in almost all cases those Common Shares will not
be registered in the shareholders name on the records of the Company. Such
Common Shares will more likely be registered under the names of intermediaries.
In the United States, the vast majority of such Common Shares are registered
under the name of Cede & Co. as nominee for The Depository Trust Company
(which acts as depositary for many U.S. brokerage firms and custodian banks),
and in Canada, under the name of CDS & Co. (the registration name for The
Canadian Depository for Securities Limited, which acts as nominee for many
Canadian brokerage firms).
Intermediaries are required to seek voting instructions from
Beneficial Shareholders in advance of meetings of shareholders. Every
intermediary has its own mailing procedures and provides its own return
instructions to clients.
There are two kinds of Beneficial Shareholders - those who
object to their name being made known to the issuers of securities which they
own (called OBOs for Objecting Beneficial Owners) and those who do not object
to the issuers of the securities they own knowing who they are (called NOBOs
for Non-Objecting Beneficial Owners).
The Company is taking advantage of the provisions of National
Instrument 54-101 Communication with Beneficial Owners of Securities of a
Reporting Issuer that permit it to deliver proxy-related materials directly
to its NOBOs. As a result NOBOs can expect to receive a scannable Voting
Instruction Form (VIF) from Computershare, our transfer agent. The VIF is to
be completed and returned to Computershare as set out in the instructions
provided on the VIF. Computershare will tabulate the results of the VIFs
received from NOBOs and will provide appropriate instructions at the Meeting
with respect to the shares represented by the VIFs they receive.
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These securityholder materials are being sent to both
registered and non-registered owners of the securities of the Company. If you
are a non-registered owner, and the Company or its agent has sent these
materials directly to you, your name, address and information about your
holdings of securities, were obtained in accordance with applicable securities
regulatory requirements from the intermediary holding securities on your
behalf.
By choosing to send these materials to you directly, the
Company (and not the intermediary holding securities on your behalf) has assumed
responsibility for (i) delivering these materials to you, and (ii) executing
your proper voting instructions. Please return your VIF as specified in the
request for voting instructions that was sent to you.
Beneficial Shareholders who are OBOs should follow the
instructions of their intermediary carefully to ensure that their Common Shares
are voted at the Meeting.
The form of proxy supplied to you by your broker will be
similar to the proxy provided to registered shareholders by the Company.
However, its purpose is limited to instructing the intermediary on how to vote
your Common Shares on your behalf. Most brokers delegate responsibility for
obtaining instructions from clients to Broadridge Financial Solutions, Inc.
(Broadridge) in the United States and in Canada. Broadridge mails a VIF in
lieu of a proxy provided by the Company. The VIF will name the same persons as
the Companys Proxy to represent your Common Shares at the Meeting. You have the
right to appoint a person (who need not be a Beneficial Shareholder of the
Company), other than any of the persons designated in the VIF, to represent your
Common Shares at the Meeting and that person may be you. To exercise this right,
insert the name of the desired representative (which may be yourself) in the
blank space provided in the VIF. The completed VIF must then be returned to
Broadridge by mail or facsimile or given to Broadridge by phone or over the
internet, in accordance with Broadridges instructions. Broadridge then
tabulates the results of all instructions received and provides appropriate
instructions respecting the voting of Common Shares to be represented at the
Meeting and the appointment of any shareholders representative. If you
receive a VIF from Broadridge, the VIF must be completed and returned to
Broadridge, in accordance with its instructions, well in advance of the Meeting
in order to have your Common Shares voted or to have an alternate representative
duly appointed to attend the Meeting and vote your Common Shares at the
Meeting.
Notice to Shareholders in the United States
The solicitation of proxies involves securities of an issuer
located in Canada and is being effected in accordance with the corporate laws of
the Province of British Columbia, Canada and securities laws of the provinces of
Canada. The proxy solicitation rules under the United States Securities Exchange
Act of 1934, as amended, are not applicable to the Company or this solicitation,
and this solicitation has been prepared in accordance with the disclosure
requirements of the securities laws of the provinces of Canada. Shareholders
should be aware that disclosure requirements under the securities laws of the
provinces of Canada differ from the disclosure requirements under United States
securities laws.
The enforcement by shareholders of civil liabilities under
United States federal securities laws may be affected adversely by the fact that
the Company is incorporated under the Business Corporations Act (British
Columbia) (BCA), as amended, its directors and its executive officers are
residents of Canada and a substantial portion of the assets of such persons and
a portion of the assets of the Company are located outside of the United States.
Shareholders may not be able to sue a foreign company or its officers or
directors in a foreign court for violations of United States federal securities
laws. It may be difficult to compel a foreign company and its officers and
directors to subject themselves to a judgment by a United States court.
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Revocation of Proxies
In addition to revocation in any other manner permitted by law,
a registered shareholder who has given a proxy may revoke it by:
(a) |
executing a proxy bearing a later date or by executing a
valid notice of revocation, either of the foregoing to be executed by the
registered shareholder or the registered shareholders authorized attorney
in writing, or, if the shareholder is a corporation, under its corporate
seal by an officer or attorney duly authorized, and by delivering the
proxy bearing a later date to Computershare at the address shown on the
preceding page or at the address of the registered office of the Company
at 1500 Royal Centre, 1055 West Georgia Street, P. O. Box 11117,
Vancouver, British Columbia, V6E 4N7, at any time up to and including the
last business day that precedes the day of the Meeting or, if the Meeting
is adjourned, the last business day that precedes any reconvening thereof,
or to the chairman of the Meeting on the day of the Meeting or any
reconvening thereof, or in any other manner provided by law, or |
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(b) |
personally attending the Meeting and voting the
registered shareholders Common Shares. |
A revocation of a proxy will not affect a matter on which a
vote is taken before the revocation.
INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE
ACTED UPON
No director or executive officer of the Company, or any person
who has held such a position since the beginning of the last completed financial
year end of the Company, nor any nominee for election as a director of the
Company, nor any associate or affiliate of the foregoing persons, has any
substantial or material interest, direct or indirect, by way of beneficial
ownership of securities or otherwise, in any matter to be acted on at the
Meeting other than the election of directors and as may be set out herein.
VOTING SECURITIES AND PRINCIPAL HOLDERS OF VOTING SECURITIES
The board of directors (the Board) of the Company has fixed
January 14, 2016 as the record date (the Record Date) for determination of
persons entitled to receive notice of the Meeting. Only shareholders of record
at the close of business on the Record Date who either attend the Meeting
personally or complete, sign and deliver a form of proxy in the manner and
subject to the provisions described above will be entitled to vote or to have
their Common Shares voted at the Meeting.
The Common Shares of the Company trade on the TSX Venture
Exchange (the TSXV). As of January 14, 2016, there were 27,299,513 Common
Shares issued and outstanding, each carrying the right to one vote. No group of
shareholders has the right to elect a specified number of directors, nor are
there cumulative or similar voting rights attached to the Common Shares. The
Company is also authorized to issue an unlimited number of Preferred Shares.
There were no Preferred Shares issued or outstanding as at January 14, 2016.
To the knowledge of the directors and executive officers of the
Company, no persons or corporations beneficially owned, directly or indirectly,
or exercised control or direction over, Common Shares carrying more than 10% of
the voting rights attached to all outstanding Common Shares of the Company as at
January 14, 2016.
FINANCIAL STATEMENTS
The audited consolidated financial statements of the Company
for the year ended July 31, 2015, together with the managements discussion and
analysis and the report of the auditor, will be placed before the Meeting. These
documents have been filed with the securities commissions in British Columbia,
Alberta and Ontario on October 27, 2015 and are available on
www.sedar.com.
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VOTES NECESSARY TO PASS RESOLUTIONS
A simple majority of affirmative votes cast at the Meeting is
required to pass the resolutions described herein. If there are more nominees
for election as directors or appointment of the Companys auditor than there are
vacancies to fill, those nominees receiving the greatest number of votes will be
elected or appointed, as the case may be, until all such vacancies have been
filled. If the number of nominees for election or appointment is equal to the
number of vacancies to be filled, all such nominees will be declared elected or
appointed by acclamation.
ELECTION OF DIRECTORS
The term of office of each of the current directors will end at
the conclusion of the Meeting. Unless the directors office is earlier vacated
in accordance with the provisions of the BCA, each director elected will hold
office until the conclusion of the next annual general meeting of the Company,
or if no director is then elected, until a successor is elected.
The Board has determined that six directors will be elected at
the Meeting. The following table and accompanying biographical information set
out the names of managements six nominees for election as directors, all major
offices and positions with the Company and any of its significant affiliates
each now holds, each nominees principal occupation, business or employment (for
the five preceding years for new director nominees), the period of time during
which each has been a director of the Company and the number of Common Shares of
the Company beneficially owned by each, directly or indirectly, or over which
each exercised control or direction, as at January 14, 2016.
Name of Nominee; Current Position
with the Company and Province and Country of Residence |
Period as a Director of
the Company |
Common Shares
Beneficially
Owned or Controlled (1) |
Ronald W. Thiessen President, Chief
Executive Officer and Director British Columbia, Canada |
Since December 30, 2011 |
2,080,514 (5) 60,000
options (6) |
Scott D. Cousens (3) Chairman and
Director British Columbia, Canada |
Since November 22, 2012 |
147,177 60,000 options (6)
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Robert A. Dickinson Director British
Columbia, Canada |
Since December 30, 2011 |
2,171,730 (7) 60,000
options (6) |
Gordon J. Fretwell (2) (3) (4) Director British Columbia, Canada |
Since January 30, 2003 |
Nil 60,000 options (6)
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James Kerr (2) (3) (4) Director British Columbia, Canada |
Since December 30, 2011 |
88,000 60,000 options (6)
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Name of Nominee; Current Position with the
Company and Province and Country of Residence |
Period as a Director of the Company |
Common Shares Beneficially
Owned or
Controlled (1) |
David Mordant (2) (4) Director British Columbia, Canada |
Since December 30, 2011 |
107,000 60,000 options (6)
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Note:
1. |
The information as to Common Shares beneficially owned or
controlled is not within the knowledge of the management of the Company
and has been furnished by the respective nominees. |
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2. |
Member of the Audit and Risk Committee. |
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3. |
Member of the Compensation Committee. |
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4. |
Member of the Nominating and Governance
Committee. |
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5. |
415,939 of these Common Shares are registered in the name
of Thiessen Family Trust. |
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6. |
Options to purchase Common Shares at $0.45 per share
expiring on January 18, 2017. |
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7. |
1,200,857 of these Common Shares are registered in the
name of United Mineral Services Ltd. |
Biographical Information
The following information as to principal occupation, business
or employment is not within the knowledge of the management of the Company and
has been furnished by the respective nominees.
Ronald W. Thiessen President, Chief Executive Officer
and Director
Ronald Thiessen is a Chartered Accountant with professional
experience in finance, taxation, mergers, acquisitions and re-organizations.
Since 1986, Mr. Thiessen has been involved in the acquisition and financing of
mining and mineral exploration companies. Mr. Thiessen is a director of Hunter
Dickinson Inc. (HDI) and its wholly owned subsidiary, Hunter Dickinson
Services Inc. (HDSI), a company providing management and administrative
services to several publicly-traded companies. He focuses on directing corporate
development and financing activities.
Scott D. Cousens Chairman and Director
Mr. Cousens provides management and financial services to a
number of publicly traded companies associated with Hunter Dickinson Inc. His
focus for the past 20 years has been the development of relationships within the
international investment community. Substantial financings, and subsequent
corporate success, have established strong ties with North American, European
and Middle Eastern investors.
Robert A. Dickinson. Director
Mr. Dickinson is an economic geologist who has been actively
involved in mineral exploration and mine development for over 40 years. He is
Chairman of HDI and HDSI, as well as a director and member of the management
team of a number of the public companies associated with HDI. He is also
President and Director of United Mineral Services Ltd., a private resource
company. He also serves as a Director of the Britannia Mine Museum and is a
Trustee of the BC Mineral Resources Education Program.
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Gordon J. Fretwell Director
Mr. Fretwell holds a B.Comm. degree and graduated from the
University of British Columbia in 1979 with his Bachelor of Law degree. Formerly
a partner in a large Vancouver law firm, Mr. Fretwell has, since 1991, been a
self-employed solicitor (Gordon J. Fretwell Law Corporation) in Vancouver
practicing primarily in the areas of corporate and securities law.
James Kerr Director
Mr. Kerr holds a B.A. degree and graduated from the University
of British Columbia in 1968. Mr. Kerr is a Chartered Accountant and was a
partner at KPMG, a national accounting firm, until his retirement in 2007. Mr.
Kerr has extensive experience in public practice, and is actively involved with
audit committees of mining and energy companies, providing advice on accounting
and compliance issues based on a risk management approach.
David Mordant Director
Mr. Mordant is the retired founder and CEO of an agricultural
commodities trading business that was sold to a listed company. He has focused
on commodity and stock market trading in local and international markets since
2002 and has been a guest commentator on CNBC on commodities and stocks.
Corporate Cease Trade Orders or Bankruptcies
Within the last 10 years before the date of this Information
Circular, except as disclosed below, no proposed nominee for election as a
director of the Company was a director or executive officer of any company
(including the Company in respect of which this Information Circular is
prepared) acted in that capacity for a company that was:
(a) |
subject to a cease trade or similar order or an order
denying the relevant company access to any exemptions under securities
legislation, for more than 30 consecutive days; |
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(b) |
subject to an event that resulted, after the director or
executive officer ceased to be a director or executive officer, in the
company being the subject of a cease trade or similar order or an order
that denied the relevant company access to any exemption under the
securities legislation, for a period of more than 30 consecutive
days; |
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(c) |
within a year of that person ceasing to act in that
capacity, became bankrupt, made a proposal under any legislation relating
to bankruptcy or insolvency or was subject to or instituted any
proceedings, arrangement or compromise with creditors or had a receiver,
receiver manager or trustee appointed to hold its assets; or has become
bankrupt, made a proposal under any legislation relating to bankruptcy or
insolvency, or become subject to or instituted any proceedings,
arrangement or compromise with creditors, or had a receiver, receiver
manager or trustee appointed to hold the assets of the proposed
director; |
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(d) |
subject to any penalties or sanctions imposed by a court
relating to securities legislation or by a securities regulatory authority
or has entered into a settlement agreement with a securities regulatory
authority; or |
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(e) |
subject to any other penalties or sanctions imposed by a
court or a regulatory body that would likely be considered important to a
reasonable securityholder in deciding whether to vote for a proposed
director. |
As publicly disclosed at www. sedar.com, Great Basin Gold Ltd.
(GBG), a company on whose Board Ronald W. Thiessen served, became insolvent
and was liquidated commencing in 2012. GBG was developing two gold projects
using substantial debt financing when gold prices began their precipitous fall.
Mr. Thiessen resigned from the GBG Board on June 30, 2013.
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Gordon J. Fretwell was a director of Pine Valley Corporation,
which during the year following Mr. Fretwells resignation, filed for creditor
protection under the CCAA in October 2006.
APPOINTMENT OF AUDITOR
Davidson and Company LLP, Chartered Accountants, 1200-609
Granville Street, Vancouver, British Columbia, V7Y 1G6 will be nominated at the
Meeting for reappointment as auditor of the Company. Davidson & Company LLP
was first appointed as auditor of the Company on December 19, 1997.
AUDIT COMMITTEE AND RELATIONSHIP WITH AUDITOR
National Instrument 52-110 Audit Committees (NI 52-110)
requires the Company, as a venture issuer, must have an audit committee and it
must disclose annually, in its Information Circular, certain information
concerning the constitution of its audit committee and its relationship with the
Companys independent auditor. Such disclosure is set forth below.
Audit and Risk Committees Charter
The function of the Audit and Risk Committee is to oversee the
employment and compensation of the Companys independent auditor, and other
matters under the authority of the Committee. The Committee also assists the
Board in carrying out its oversight responsibilities relating to the Companys
financial, accounting and reporting processes, the Companys system of internal
accounting and financial controls, the Companys compliance with related legal
and regulatory requirements, and the fairness of transactions between the
Company and related parties.
The Audit and Risk Committee has a charter that sets out its
mandate and responsibilities, which is contained in Appendix 6 of the Corporate
Governance Policies and Procedures Manual (the Manual) (available for download
from the Companys website under Corporate Governance at
www.quartzmountainresources.com).
Composition of Audit and Risk Committee
The members of the Audit and Risk Committee are James Kerr
(Chair), David Mordant and Gordon J. Fretwell. All Audit and Risk Committee
members are financially literate and no Audit and Risk Committee members are
officers, employees or Control Persons of the Company. Mr. Kerr is a Chartered
Accountant, and hence a financial expert.
Relevant Education and Experience
Each member of the Audit Committee has:
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an understanding of the accounting principles used by the
Company to prepare its financial statements, and the ability to assess the
general application of those principles in connection with estimates,
accruals and reserves; |
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experience preparing, auditing, analyzing or evaluating
financial statements that present a breadth and level of complexity of
accounting issues that are generally comparable to the breadth and
complexity of issues that can be reasonably expected to be raised by the
issuers financial statements, or experience actively supervising
individuals engaged in such activities; and |
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an understanding of internal controls and procedures for
financial reporting. |
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James Kerr is a Chartered Accountant and was a partner at KPMG,
a national accounting firm, until his retirement from KPMG in 2007. He has
extensive experience in public practice, and is actively involved with audit
committees of mining and energy companies, providing advice on accounting and
compliance issues based on a risk management approach. Gordon Fretwell is an
experienced securities lawyer and David Mordant is an experienced businessman
with corporate finance experience. See disclosure under Election of
Directors - Biographical Information above.
Audit and Risk Committee Oversight
The Audit and Risk Committee has not made any recommendations
to the Board to nominate or compensate any auditor other than Davidson &
Company LLP.
Reliance on Certain Exemptions
The Companys auditor, Davidson & Company LLP, has not
provided any material non-audit services.
Pre-Approval Policies and Procedures
The Company has procedures for the review and pre-approval of
any services performed by its auditors. The procedures require that all proposed
engagements of its auditors for audit and non-audit services be submitted to the
Audit and Risk Committee for approval prior to the beginning of any such
services. The Audit and Risk Committee considers such requests, and, if
acceptable to a majority of the Audit and Risk Committee members, pre-approves
such audit and non-audit services by a resolution authorizing management to
engage the Company's auditors for such audit and non-audit services, with set
maximum dollar amounts for each itemized service. During such deliberations, the
Audit and Risk Committee assesses, among other factors, whether the services
requested would be considered "prohibited services" as contemplated by the
regulations of the United States Securities and Exchange Commission, and whether
the services requested and the fees related to such services could impair the
independence of the auditors.
External Auditor Service Fees
The Audit Committee has reviewed the nature and amount of the
non-audit services provided by Davidson & Company LLP to the Company to
ensure auditor independence. Fees incurred with Davidson & Company LLP for
professional services in the last two fiscal years are outlined in the following
table.
Nature of Services |
Year Ended July 31, 2015 |
Year Ended July 31, 2014 |
Audit Fees (1) |
$ 26,500 |
$ 27,030 |
Audit-Related Fees (2) |
Nil |
Nil |
Tax Fees (3) |
Nil |
Nil |
All Other Fees (4) |
Nil |
Nil |
Total |
$ 26,500 |
$ 27,030 |
Notes:
(1) |
Audit Fees include fees necessary to perform the annual
audit and quarterly reviews of the Companys consolidated financial
statements. Audit Fees include fees for review of tax provisions and for
accounting consultations on matters reflected in the financial statements.
Audit Fees also include audit or other attest services required by legislation
or regulation, such as comfort letters, consents, reviews of securities filings
and statutory audits. |
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(2) |
Audit-Related Fees include services that are
traditionally performed by the auditor. These audit-related services
include employee benefit audits, due diligence assistance, accounting
consultations on proposed transactions, internal control reviews and audit
or attest services not required by legislation or regulation. |
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(3) |
Tax Fees include fees billed for professional services
rendered by the principal accountant for tax compliance, tax advice, and
tax planning. |
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(4) |
All Other Fees include fees billed for products and
services provided by the principal accountant, other than the services
reported in (1), (2) or (3) above. |
Exemption
The Company is a "venture issuer" as defined in NI 52-110, and
is relying upon the exemption set forth in section 6.1 of NI 52-110 with respect
to Part 5 (Reporting Obligations) of NI 52-110.
CORPORATE GOVERNANCE
General
Corporate governance refers to the policies and structure of
the board of directors of a company, whose members are elected by and are
accountable to the shareholders of the company. Corporate governance encourages
establishing a reasonable degree of independence of the board of directors from
executive management and the adoption of policies to ensure the board of
directors recognizes the principles of good management. The Board is committed
to sound corporate governance practices, as such practices are both in the
interests of shareholders and help to contribute to effective and efficient
decision-making.
Mandate of the Board of Directors
The Board has a formal mandate as outlined in the Companys
Manual. The Manual mandates the Board to: (i) oversee management of the Company
in the best interests of the Company and its shareholders; (ii) exercise
business judgment in discharging their fiduciary duties of care, loyalty and
candour to the Company; (iii) understand the Company and its business,
properties, risks and prospects; (iv) establish effective systems for the
periodic and timely reporting to the Board on important matters concerning the
Company; (v) establishing policies to protect the Companys confidential and
proprietary information; and (vi) preparing for an attending meetings of the
Board and its committees. The Manual also includes written charters for each
committee of the Board and it contains a code of ethics, policies dealing with
issuance of news releases and disclosure documents, as well as share trading
black-out periods. Further, the Manual encourages but does not require
continuing education for all the Companys directors and requires the Company to
provide directors with suggestions to undertake continuing director education,
the cost of which will be borne by the Company.
Board of Directors
Directors are considered to be independent if they have no
direct or indirect material relationship with the Company. A "material
relationship" is a relationship which could, in the view of the Companys board
of directors, be reasonably expected to interfere with the exercise of a
directors independent judgment.
The Board facilitates its independent supervision over
management in a number of ways, including by holding regular meetings without
the presence of management, if and as required, by retaining independent consultants, and by reviewing corporate
developments with larger shareholders, analysts and potential industry partners,
where it deems necessary.
- 11 -
The independent members of the Board are Gordon J. Fretwell,
James Kerr and David Mordant. The non-independent directors are Ronald W.
Thiessen (President and Chief Executive Officer), Scott D. Cousens (Chairman),
and Robert A. Dickinson (Director of Hunter Dickinson Services Inc.)
All directors, independent and non-independent, except Mr.
Mordant, have served on other boards of directors of other publicly traded
companies associated with a private management company, Hunter Dickinson
Services Inc. ("HDSI"). Messrs. Thiessen, Cousens and Dickinson are directors of
HDSI. HDSI is a private company which provides technical, geological, accounting
and administrative services to several publicly traded resource companies. HDSI
employs members of the executive management of these companies (of which the
Company is one) and HDSI, in turn, invoices the companies for their share of
these executive and director services as well as other services, including
geological, accounting and administrative services, pursuant to annually set
rates.
The Board monitors the activities of the senior management
through regular meetings and discussions amongst the Board members and between
the Board and senior management. The Board is of the view that its communication
policy between senior management, members of the Board and shareholders is good.
The Board is satisfied with the integrity of the Company's internal control and
financial management information systems.
Other Directorships
The following directors are also directors of the following
public companies:
Ronald W. Thiessen |
Amarc Resources Ltd. (TSXV, OTCBB) Northern
Dynasty Minerals Ltd. (TSX, NYSE MKT) Taseko Mines Limited (TSX, NYSE
MKT) |
Scott D. Cousens |
Amarc Resources Ltd. (TSXV, OTCBB) Heatherdale Resources Ltd. (TSXV) Northcliff Resources Ltd. (TSX) Northern Dynasty Minerals Ltd. (TSX, NYSE MKT) Rathdowney
Resources Ltd. (TSXV) |
Robert A. Dickinson |
Amarc Resources Ltd. (TSXV, OTCBB) Heatherdale Resources Ltd. (TSXV) Northcliff Resources Ltd. (TSX) Northern Dynasty Minerals Ltd. (TSX, NYSE MKT) Taseko Mines
Limited (TSX, NYSE MKT) |
- 12 -
Gordon Fretwell |
Asanko Gold Inc. (TSX, NYSE MKT) Auryn
Resources Inc. (TSX-V, OTC) Benton Capital Corp. (TSX-V) Benton
Resources Inc. (TSX-V) Coro Mining Corp. (TSX, OTC) Lignol Energy
Corporation (TSX-V,OTCBB) Northern Dynasty Minerals Ltd. (TSX, NYSE
MKT) |
Orientation and Continuing Education
The Company has traditionally retained experienced mining
people as directors and hence the orientation needed is minimized. When new
directors are appointed, they are acquainted with the Companys activities and
the expectations of directors and receive an orientation commensurate with their
previous experience on the Companys properties and on the responsibilities of
being a director. Board meetings generally include presentations by the
Companys senior management and project staff in order to give the directors
full insight into the Companys operations.
Ethical Business Conduct
The Board has a formal ethics policy which is contained in the
Manual which deals with issues concerning ethical conduct and insists that all
members of management of the Company, and all employees adhere to this code. The
Code of Ethics can be viewed as Appendix 4 to the Manual available via the
internet at www.quartzmountainresources.com. The Board has found that the
fiduciary duties placed on individual directors by the Companys governing
corporate legislation and the common law and the restrictions placed by
applicable corporate legislation on an individual directors participation in
decisions of the Board in which the director has an interest have been
sufficient to ensure that the Board operates independently of management and in
the best interests of the Company.
Nomination of Directors
The Board and the Nominating and Governance Committee considers
the size of the Board each year when it considers the number of directors
required, taking into account the number required to carry out the Boards
duties effectively and to maintain a diversity of views and experience. The
Nominating and Governance Committee consists of Gordon Fretwell (Chair), James
Kerr and David Mordant. The Nominating and Governance Committee is responsible
for identifying new candidates for the Board as necessary, after considering
what competencies and skills the directors as a group should possess and after
assessing the competencies and skills of the existing and any proposed
directors, and considering the appropriate size of the Board. The Nominating and
Governance Committee is also responsible for developing and recommending to the
Board a set of corporate governance principles applicable to the CFO, and
overseeing the evaluation of the Board and Senior Management. The specific
duties of the Nominating and Governance Committee are prescribed in the
Nominating and Governance Committee Charter, which is set out as Appendix 8 to
the Manual available via the internet at www.quartzmountainresources.com.
Compensation
The Compensation Committee determines compensation for the
directors and CEO, and its specific duties are prescribed in the Compensation
Committee Charter, which is set out as Appendix 7 to the Manual available via the internet at
www.quartzmountainresources.com. See Statement of Executive
Compensation below for more information concerning the Compensation
Committee.
- 13 -
Other Board Committees
There are no committees of the Board other than the Audit and
Risk Committee, the Compensation Committee and the Nominating and Governance
Committee.
Assessments
The Board monitors the adequacy of information given to
directors, communication between the Board and management and the strategic
direction and processes of the Board and its committees. The Nominating and
Governance Committee oversees an annual formal assessment of the Board and its
three main committees namely the Audit and Risk Committee, Compensation
Committee and the Nominating and Governance Committee. The Board is satisfied
with the overall project and corporate achievements of the Company and believes
this reflects well on the Board and its practices.
STATEMENT OF EXECUTIVE COMPENSATION
Executive Compensation
In this section Named Executive Officer means the Chief
Executive Officer (the CEO), the Chief Financial Officer (the CFO) and each
of the three most highly compensated executive officers, other than the CEO and
CFO, who were serving as executive officers at the end of the most recently
completed fiscal year and whose total salary and bonus exceeds $150,000 as well
as any additional individuals for whom disclosure would have been provided
except that the individual was not serving as an officer of the Company at the
end of the most recently completed fiscal year end.
Ronald W. Thiessen (President and CEO) and Michael Lee (CFO)
are each a Named Executive Officer (a NEO) of the Company for the purposes of
the following disclosure.
Compensation Discussion and Analysis
Report on Executive Compensation
The Compensation Committee consists of Scott D. Cousens
(Chairman), Gordon J. Fretwell and James Kerr.
Mr. Cousens is a director of a number of public companies. Mr.
Fretwell is also a director and serves on the Compensation Committee of Northern
Dynasty Minerals Ltd. Mr. Kerr is an experienced chartered accountant and former
partner of a multinational accounting and audit firm, and has served on the
board of directors of several publicly traded mining companies. See further
information under Corporate Governance.
These skills and experience enable the committee to make
decisions on the suitability of the Company's compensation policies and
practices.
The function of the Compensation Committee is to assist the
Board in carrying out its responsibilities relating to executive and director
compensation. The Compensation Committee has a charter that sets out its mandate
and responsibilities, which is contained in the Manual at Appendix 7 available
via the internet at www.quartzmountainresources.com. In further of its purpose,
the Compensation Committee has the following responsibilities and authority:
- 14 -
(a) |
to recommend to the Board the form and amount of
compensation to be paid by the Company to directors for service on the
Board and on Board committees. The Compensation Committee shall review
director compensation at least annually. |
|
|
(b) |
to annually review the Company's base compensation
structure and the Company's incentive compensation, share option and other
equity based compensation programs and to recommend changes in or
additions in such structure and plans to the Board as needed. |
|
|
(c) |
to recommend to the Board the annual base compensation of
the Company's executive officers (collectively the "Officers"). |
|
|
(e) |
to recommend to the Board annual corporate goals and
objectives under any incentive compensation plan adopted by the Company
for Officers providing services to the Company, and recommend incentive
compensation participation levels for Officers providing services to the
Company under any such incentive compensation plan. In determining the
incentive component of compensation, the Committee will consider the
Company's performance and relative shareholder return, the values of
similar incentives at comparable companies and the awards given in past
years. |
|
|
(f) |
to evaluate the performance of Officers generally and in
light of annual corporate goals and objectives under any incentive
compensation plan. |
|
|
(g) |
to periodically review with the Chairman and CEO their
assessments of corporate officers and senior managers and succession
plans, and make recommendations to the Board regarding appointment of
officers and senior managers. |
|
|
(h) |
to administer the Company's share option and other equity
based compensation plans and determines the annual grants of share options
and other equity based compensation. |
|
|
(i) |
to recommend to the Nominating and Governance Committee
the qualifications and criteria for membership on the Compensation
Committee. |
The Compensation Committee assists the Board in carrying out
its responsibilities relating to executive and director compensation. The Board
assumes responsibility for reviewing and monitoring the long-range compensation
strategy for the Companys senior management, although the Compensation
Committee guides it in this role. As part of its mandate, the Board determines
the type and amount of compensation for the Companys executive officers. In
addition, the Board reviews the methodology utilized by the Company for setting
salaries of employees throughout the organization. The Companys Compensation
Committee receives competitive market information on compensation levels for
executives. The Companys compensation policies and programs are designed to be
competitive with similar junior mining exploration companies and to recognize
and reward executive performance consistent with the success of the Companys
business.
The Compensation Committee considered the implications of the
risks associated with the Companys compensation policies and practices and
concluded that, given the nature of the Companys business and the role of the
Compensation Committee in overseeing the Companys executive compensation
practices, the compensation policies and practices do not serve to encourage any
NEO or individual at a principal business unit or division to take inappropriate
or excessive risks, and no risks were identified arising from the Companys
compensation policies and practices that are reasonably likely to have a
material adverse effect on the Company.
There is no restriction on NEOs or directors regarding the
purchase of financial instruments including prepaid variable forward contracts,
equity swaps, collars, or units of exchange funds that are designed to hedge or
offset a decrease in market value of equity securities granted as compensation
or held, directly or indirectly, by an NEO or a director. For the year ended July
31, 2015 no NEO or director, directly or indirectly, employed a strategy to
hedge or offset a decrease in market value of equity securities granted as
compensation or held.
- 15 -
Philosophy and Objectives
The Companys senior management compensation program is
designed to ensure that the level and form of compensation achieves certain
objectives, including:
(a) |
attracting and retaining talented, qualified and
effective executives; |
|
|
(b) |
motivating the short and long-term performance of these
executives; and |
|
|
(c) |
better aligning their interests with those of the
Company's shareholders. |
In compensating its senior management, the Company has employed
a combination of base salary, bonus compensation and equity participation
through its share option plan.
Base Salary
In the Board's view, paying base salaries which are competitive
in the markets in which the Company operates is a first step to attracting and
retaining talented, qualified and effective executives. The NEOs are paid a
salary in order to ensure that the compensation package offered by the Company
is in line with that offered by other companies in our industry, and as an
immediate means of rewarding the NEO for efforts expended on behalf of the
Company.
The salary to be paid to a particular NEO is determined by
gathering competitive salary information on comparable companies within the
industry from a variety of sources, including surveys conducted by independent
consultants and national and international list publications such as the Mercer
Mining Industry Compensation Salary Survey and Hays Group Global Mining
Compensation Review. Payment of a cash salary fits within the objective of the
compensation program since it rewards each NEO for performance of his or her
duties and responsibilities. Compensation of the CEO is approved annually by the
Board. Base salary and bonus levels are determined taking into account
independent market survey data.
Scott Cousens, Robert Dickinson and Ron Thiessen are directors
of HDSI and do not serve the Company solely on a full-time basis. Michael Lee is
an employee of HDSI and does not serve the Company solely on a full-time basis.
The compensation amounts shown in the compensation tables herein reflect the
amounts paid directly by HDSI in respect of these individuals. Their
compensation from the Company for time spent providing services is allocated
based on estimated time incurred (based on timesheets or other reasonable
estimates). During the Companys fiscal year ended on July 31, 2015, 18% of
Michael Lees total compensation was allocated to the Company by HDSI and no
compensation for Messrs. Cousens, Dickinson and Thiessen was allocated to the
Company by HDSI. David Mordant, Gordon Fretwell, and James Kerr are paid a set
fee for their services as directors, and as members of the Audit Committee, the
Compensation Committee and the Nominating and Governance Committee.
Executive Compensation-Related Fees
The Company obtained salary and bonus information through its
affiliation to the HDI group of companies, and compensation for such receipt of
information was part of the overall management services rendered by HDSI to the
Company. No compensation relating to executive compensation was paid directly to
HDSI or any compensation consultants for the two most recently completed
financial years. For further disclosure see heading Management Contracts.
- 16 -
All Other Fees
There were no other fees paid to any consultants or advisors
relating to executive compensation.
Bonus Compensation
There are currently no performance goals set by the Company for
executive bonus compensation. Bonus compensation is awarded at the discretion of
the Board and the Board will consider performance, shareholder benefits,
competitive factors and other matters in awarding bonuses. The Company's
objective is to achieve certain strategic objectives and milestones such as the
development of the Companys projects. The Board will consider executive bonus
compensation dependent upon the Company meeting those strategic objectives and
milestones and sufficient cash resources being available for the granting of
bonuses.
For the most recently completed financial year, there were no
bonuses paid.
Equity Participation
The Company adopted a new share option plan which is dated for
reference March 15, 2012. The share option plan was most recently approved by
the Companys shareholders on February 17, 2015. The share option plan was
established to provide incentive to qualified persons to increase their
proprietary interest in the Company, encourage the alignment of their interests
with those of its shareholders and foster their continued association with the
Company.
The Company believes that encouraging its executives and
employees to become shareholders is the best way of aligning their interests
with those of its shareholders. Equity participation is accomplished through the
Companys share option plan. Options are granted to senior executives taking
into account a number of factors, including the amount and term of options
previously granted, base salary and bonuses and competitive factors. Options are
generally granted to senior executives and vest on terms established by the
Compensation Committee.
The Compensation Committee reviews the grants of share options
to directors, management, employees and consultants. Options have been granted
taking into account competitive compensation factors and the belief that options
help align the interests of such persons with the interests of Shareholders.
Actions, Decisions or Policies Made After July 31, 2015
Given the evolving nature of the Company's business, the Board
continues to review and redesign the overall compensation plan for senior
management so as to continue to address the objectives identified above.
Option-Based Awards
See disclosure under heading Securities Authorized for
Issuance Under Equity Compensation Plans.
- 17 -
Summary Compensation Table for NEOs
The compensation paid to the NEOs during the Companys three
most recently completed financial years of July 31 is as set out below and
expressed in Canadian dollars unless otherwise noted:
Name and
principal
position |
Year |
Salary
($)
|
Share-
based
awards
($) |
Option-
based
awards
($) |
Non-equity
incentive
plan compensation |
Pension
value
($) |
All other
compen-
sation ($) |
Total
compen-
sation ($) |
Annual
incentive
plans
($) |
Long
term
incentive
plans
($) |
Ronald W. Thiessen (1) President
and CEO |
2015 |
Nil |
Nil |
Nil |
Nil |
Nil |
Nil |
Nil |
Nil |
2014 |
Nil |
Nil |
Nil |
Nil |
Nil |
Nil |
Nil |
Nil |
2013 |
60,596 |
Nil |
Nil |
Nil |
Nil |
Nil |
Nil |
60,596 |
Michael Lee (2) CFO |
2015 |
28,266 |
Nil |
Nil |
Nil |
Nil |
Nil |
Nil |
28,266 |
2014 |
36,443 |
Nil |
Nil |
Nil |
Nil |
Nil |
Nil |
36,443 |
2013 |
41,733 |
Nil |
Nil |
Nil |
Nil |
Nil |
Nil |
41,733 |
Notes:
(1) |
Mr. Thiessen was appointed President and CEO on December
30, 2011. |
|
|
(2) |
Mr. Lee was appointed CFO on February 22,
2013. |
Incentive Plan Awards
There were no share based awards granted to the Companys NEOs
during the year ended July 31, 2015.
Outstanding Share-based Awards and Option-based Awards
The following table sets out all option-based awards
outstanding as at July 31, 2015, for each NEO.
|
Option-based Awards |
Name |
Number of securities underlying unexercised options (#) |
Option exercise price ($) |
Option expiration date |
Value of unexercised
in-the- money options (1) ($) |
Ron Thiessen President and CEO |
60,000 |
0.45 |
January 18, 2017 |
Nil |
Michael Lee CFO |
Nil |
Nil |
Nil |
Nil |
- 18 -
Note:
(1) |
The value at July 31, 2015 is calculated by determining
the difference between the TSXV closing price of the Common Shares on July
31, 2015 ($0.02 per Common Share) and the exercise price of the
options. |
Incentive Plan Awards Value Vested or Earned During the
Year
The following table sets out the value vested or earned under
incentive plans during the financial year ended July 31, 2015, for each NEO:
Name |
Option-based awards Value vested during the year (1) ($) |
Non-equity incentive plan
compensation value earned during the year ($) |
Ronald Thiessen,
President and CEO |
Nil
|
Nil
|
Michael Lee, CFO
|
Nil
|
Nil
|
Note:
(1) |
The amounts represent the aggregate dollar value that
would have been realized if the options under the option- based award had
been exercised on the vesting date. The value of each amount has been
determined by taking the difference between the market price of the option
at the date of exercise and the exercise or base price of the option under
the option-based award on the vest date. |
See Securities Authorized under Equity Compensation
Plans below for further information on the Companys Share Option Plan.
Pension Plan Benefits
The Company does not have a pension plan and does not pay
pension benefits to either of its NEOs.
Termination and Change of Control Benefits
There is no written employment contract between the Company and
any NEO, all of whom have agreements with HDSI and are seconded to the Company.
There are no contracts, agreements, plans or arrangements which provide for
payment to a NEO at, following or in connection with any termination (whether
voluntary, involuntary or constructive), resignation, retirement, change of
control of the Company or change in the NEOs responsibilities.
- 19 -
Director Compensation
The compensation provided to the directors who were not NEOs
for the Companys most recently completed financial year of July 31, 2015 is:
Name |
Fees
earned
($) |
Share-
based
awards
($) |
Option-
based
awards
($) |
Non-
equity
incentive
plan
compensation
($) |
Pension
value
($) |
All other
compen-
sation
($) |
Total
($) |
Scott D. Cousens
(2) |
Nil
|
Nil
|
Nil
|
Nil
|
Nil
|
Nil
|
Nil
|
Robert A. Dickinson (2) |
Nil |
Nil |
Nil |
Nil |
Nil |
Nil |
Nil |
James Kerr
(1) |
26,393 |
Nil
|
Nil
|
Nil
|
Nil
|
Nil
|
26,393 |
David Mordant
(1) |
21,601 |
Nil
|
Nil
|
Nil
|
Nil
|
Nil
|
21,601 |
Gordon Fretwell
(1) |
26,888 |
Nil
|
Nil
|
Nil
|
Nil
|
Nil
|
26,888 |
Notes:
(1) |
On July 1, 2015 independent director fees were decreased
so that they would receive an annual fee of $8,270 for their services plus
an additional $2,500 annually for holding the position of Committee Chair,
and $1,500 annually for being a Committee Member. Prior to July 1, 2015,
independent directors received an annual fee of $16,540 for their services
plus an additional $5,000 annually for holding the position of Committee
Chair, and $3,000 annually for being a Committee Member. |
|
|
(2) |
Pursuant to the Corporate Services Agreement with HDSI,
compensation for Messrs. Cousens and Dickinson is allocated to the Company
on the basis of time spent in respect of the Company's business. During
the fiscal year 2015, HDSI waived the allocation of the compensation for
Messrs. Cousens and Dickinson to the Company. |
The following table sets out all option-based awards
outstanding as at July 31, 2015 (the Company does not have a share-based awards
plan) for each director, excluding a director who is already set out in
disclosure for a NEO for the Company:
|
Option-based Awards |
Name |
Number of
securities
underlying
unexercised
options
(#) |
Option
exercise
price
($) |
Option expiration date
|
Value of
unexercised
in-the-
money options (1) ($) |
Scott D. Cousens
|
60,000 |
0.45
|
January 18, 2017 |
Nil
|
Robert A.
Dickinson |
60,000 |
0.45
|
January 18, 2017 |
Nil
|
Gordon J. Fretwell
|
60,000 |
0.45
|
January 18, 2017 |
Nil
|
- 20 -
|
Option-based
Awards |
Name |
Number of
securities
underlying
unexercised
options
(#) |
Option
exercise
price
($) |
Option expiration date
|
Value of
unexercised
in-the-
money options (1)
($) |
James Kerr |
60,000 |
0.45 |
January 18, 2017 |
Nil |
David Mordant |
60,000 |
0.45 |
January 18, 2017 |
Nil |
Note:
(1) |
The value at July 31, 2015 is calculated by determining
the difference between the closing price of the TSXV of the Common Shares
on July 31, 2015 ($0.02 per Common Share) and the exercise price of the
options. |
The following table sets out the value vested or earned under
incentive plans during the financial year ended July 31, 2015, for each
director, excluding a director who is already set out in disclosure for a NEO
for the Company:
Name |
Option-based awards
Value vested during the year (1) ($) |
Non-equity incentive plan
compensation value earned during the year ($) |
Scott D. Cousens
|
Nil
|
Nil
|
Robert A.
Dickinson |
Nil
|
Nil
|
Gordon J. Fretwell
|
Nil
|
Nil
|
James Kerr |
Nil
|
Nil
|
David Mordant |
Nil
|
Nil
|
Note:
(1) |
The amounts represent the aggregate dollar value that
would have been realized if the options under the option- based award had
been exercised on the vesting date. The value of each amount has been
determined by taking the difference between the market price of the option
at the date of exercise and the exercise or base price of the option under
the option-based award on the vest date. |
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION
PLANS
The only equity compensation plan which the Company has in
place is the February 14, 2012 share option plan (the Plan) which was approved
by shareholders on March 15, 2012 and was last approved at the Companys 2015
annual general meeting held on February 17, 2015. The Plan has been established
to provide incentive to qualified parties to increase their proprietary interest
in the Company and thereby encourage their continuing association with the
Company. The Plan is administered by the Compensation Committee and provides
that options will be issued to directors, officers, employees or consultants of
the Company or a subsidiary of the Company. The Plan also provides that the
number of Common Shares issuable under the Plan, together with all of the Company's
other previously established or proposed share compensation arrangements, may
not exceed 10% of the total number of issued and outstanding Common Shares.
- 21 -
The following table sets out equity compensation plan
information as at the July 31, 2015 financial year end.
Equity Compensation Plan Information
|
Number of securities to be issued upon exercise of outstanding options (1) |
Weighted-average exercise price of outstanding options |
Number of securities remaining available for future issuance under equity compensation plans (excluding securities reflected in column
(a)) (2) |
Plan
Category |
(a)
|
(b)
|
(c)
|
Equity compensation plans approved by
securityholders (the Plan) |
768,000 |
$0.45 |
1,961,951 |
Equity compensation plans not approved by
securityholders |
Nil |
Nil |
Nil |
Total |
768,000 |
$0.45 |
1,961,951 |
Notes:
(1) |
As at January 14, 2016, an aggregate of 768,000 options
were outstanding pursuant to the Companys Plan. |
|
|
(2) |
As at January 14, 2016, an aggregate of 1,961,951 common
shares remain available for issuance. |
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
No directors, proposed nominees for election as directors,
executive officers or their respective associates or affiliates, or other
management of the Company were indebted to the Company as of the end of the most
recently completed financial year or as at the date hereof.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
To the knowledge of management of the Company, no informed
person (a director, officer or holder of 10% or more of the Common Shares) or
nominee for election as a director of the Company or any associate or affiliate
of any informed person or proposed director had any interest in any transaction
which has materially affected or would materially affect the Company or any of
its subsidiaries during the year ended July 31, 2015, or has any interest in any
material transaction in the current year other than as set out herein or has any
interest in any material transaction in the current year or as of the date
hereof other than as set out herein or in a document disclosed to the
public.
- 22 -
MANAGEMENT CONTRACTS
The Company has entered into a corporate services agreement
with HDSI, 1500 1040 West Georgia Street, Vancouver, British Columbia, dated
July 2, 2010. Certain directors and officers of the Company are also directors
or employees of HDSI, namely Ron Thiessen, Robert Dickinson, Scott Cousens,
Michael Lee and Trevor Thomas, who are all resident in British Columbia. HDSI is
a private company that provides geological, corporate development,
administrative and management services to, and incurs third party costs on
behalf of the Company. In addition, HDSI organizes and shares leased premises
and office and technical equipment for staff to perform their duties.
PARTICULARS OF MATTERS TO BE ACTED UPON
A number of Common Shares equal to ten (10%) percent of the
issued and outstanding Common Shares in the capital stock of the Company from
time to time are reserved for the issuance of stock options pursuant to the
Companys 2012 share option plan dated for reference March 15, 2012 (the
Plan), a copy of which is attached as Schedule A hereto. The Plan was approved
by shareholders at the Companys last annual general meeting held on February
17, 2015. As the Plan is a rolling plan, under TSXV policy, the Plan must be
presented to shareholders for approval by ordinary resolution at every annual
general meeting of the Company to authorize continuation of the Plan.
The Plan has been established to provide incentive to qualified
parties to increase their proprietary interest in the Company and thereby
encourage their continuing association with the Company. The Plan is
administered by the Compensation Committee of the Company and provides that
options will be issued to directors, officers, employees or consultants of the
Company or a subsidiary of the Company. The Plan also provides that the number
of Common Shares issuable under the Plan, together with all of the Companys
other previously established or proposed share compensation arrangements, may
not exceed 10% of the total number of issued and outstanding Common Shares.
Pursuant to the Plan all options expire on a date not later than 10 years after
the date of grant of an option.
The Board is of the view that the Plan provides the Company
with flexibility to attract and maintain the services of executives, employees
and other service providers in competition with other companies in the industry.
The Plan is subject to the following restrictions:
(a) |
the Company must not grant an option to a director,
employee, consultant, or consultant company (the Service Provider) in
any 12 month period that exceeds 5% of the outstanding shares, unless the
Company has obtained by a majority of the votes cast by the shareholders
of the Company eligible to vote at a shareholders meeting, excluding
votes attaching to shares beneficially owned by insiders and their
Associates (Disinterested Shareholder Approval); |
|
|
(b) |
the aggregate number of options granted to a Service
Provider conducting Investor Relations Activities in any 12 month period
must not exceed 2% of the outstanding shares calculated at the date of the
grant, without the prior consent of the TSXV; |
|
|
(c) |
the Company must not grant an option to a Consultant in
any 12 month period that exceeds 2% of the outstanding shares calculated
at the date of the grant of the option; |
|
|
(d) |
the number of optioned shares issued to insiders in any
12 month period must not exceed 10% of the outstanding shares (in the
event that the Plan is amended to reserve for issuance more than 10% of
the outstanding shares) unless the Company has obtained Disinterested
Shareholder Approval to do so; and |
- 23 -
(e) |
the exercise price of an option previously granted to an
insider must not be reduced, unless the Company has obtained Disinterested
Shareholder Approval to do so. |
Material Terms of the Plan
The following is a summary of the material terms of the Plan:
(a) |
persons who are Service Providers to the Company or its
affiliates, or who are providing services to the Company or its
affiliates, are eligible to receive grants of options under the
Plan; |
|
|
(b) |
options granted under the Plan are non-assignable, and
non-transferable and are exercisable for a period of up to 10
years; |
|
|
(c) |
for options granted to Service Providers, the Company
must ensure that the proposed optionee is a bona fide Service Provider of
the Company or its affiliates; |
|
|
(d) |
an option granted to any Service Provider will expire
within 90 days (or such other time, not to exceed one year, as shall be
determined by the Board as at the date of grant or agreed to by the Board
and the optionee at any time prior to expiry of the option), after the
date the optionee ceases to be employed by or provide services to the
Company, but only to the extent that such option was vested at the date
the optionee ceased to be so employed by or to provide services to the
Company; |
|
|
(e) |
if an optionee dies, any vested options held by him or
her at the date of death will become exercisable by the optionees lawful
personal representatives, heirs or executors until the earlier of one year
after the date of death of such optionee and the date of expiration of the
term otherwise applicable to such option; |
|
|
(f) |
in the case of an optionee being dismissed from
employment or service for cause, such optionees options, whether or not
vested at the date of dismissal, will immediately terminate without right
to exercise same; |
|
|
(g) |
the exercise price of each option will be set on the
effective date of the option and will not be less than the Discounted
Market Price (as defined in the Plan); |
|
|
(h) |
vesting of options shall be at the discretion of the
Compensation Committee or the Board, and will generally be subject to: (i)
the Service Provider remaining employed by, or continuing to provide
services to, the Company or its affiliates, as well as, at the discretion
of the Board, achieving certain milestones which may be defined by the
Board from time to time or receiving a satisfactory performance review by
the Company or its affiliates during the vesting period; or (ii) the
Service Provider remaining as a Director of the Company or its affiliates
during the vesting period; |
|
|
(i) |
in the event of a Change of Control occurring, options
granted and outstanding, which are subject to vesting provisions, shall be
deemed to have immediately vested upon the occurrence of the Change of
Control, subject to the approval of the TSXV (or NEX, as the case may be)
for vesting requirements imposed by the policies of the TSXV;
and |
|
|
(j) |
Subject to TSXV requirements and the receipt of necessary
regulatory approvals, the Board reserves the right in its absolute
discretion to amend, suspend, terminate or discontinue the Plan with
respect to all Plan shares in respect of options which have not yet been
granted under the Plan. |
A copy of the Plan will be available for inspection at the
Meeting. A shareholder may also obtain a copy of the Plan by contacting the
Company at 604-684-6365.
- 24 -
Shareholder Approval
At the Meeting, shareholders will be asked to consider and vote
on the ordinary resolution, as follows:
RESOLVED that the Companys 10% rolling Share Option Plan,
dated for reference March 15, 2012, be and is hereby ratified and approved until
the next annual general meeting.
An ordinary resolution is a resolution passed by the
shareholders of the Company at a general meeting by a simple majority of the
votes cast in person or by proxy.
The Board recommends that shareholders vote in favour of the
Plan.
ADDITIONAL INFORMATION
Additional information relating to the Company is included in
the audited financial statements for the year ended July 31, 2015, the auditors
report and related management discussion and analysis, copies of which are filed
on www.sedar.com. A copy of the Companys most current interim financial
statements and additional information may be obtained from www.sedar.com.
For securityholders, a copy of the financial statements material is also
available free of charge upon request from the Companys Secretary at the office
of the Company. Telephone number: (604) 684-6365. Fax number: (604) 684-8092.
The Company may require the payment of a reasonable charge from any person or
company who is not a securityholder of the Company who requests a copy of any
such document.
OTHER MATTERS
The Board is not aware of any other matters which it
anticipates will come before the Meeting as of the date of mailing of this
Information Circular.
The contents of this Information Circular and its distribution
to shareholders have been approved by the Board.
DATED at Vancouver, British Columbia, January 22, 2016.
BY ORDER OF THE BOARD
/s/ Ronald W. Thiessen
Ronald W. Thiessen
President and Chief Executive Officer
- 25 -
SCHEDULE A
QUARTZ MOUNTAIN RESOURCES LTD.
(the
Company)
SHARE OPTION PLAN
Dated for Reference February 14, 2012
ARTICLE 1
PURPOSE AND INTERPRETATION
Purpose
1.1 The
purpose of this Plan is to advance the interests of the Company by encouraging
equity participation in the Company through the acquisition of Common Shares of
the Company. It is the intention of the Company that this Plan will at all times
be in compliance with TSX Venture Policies (or, if applicable, NEX Policies) and
any inconsistencies between this Plan and TSX Venture Policies (or, if
applicable, NEX Policies) will be resolved in favour of the latter.
1.2 For
United States tax purposes, this Plan provides for both the grant of Incentive
Stock Options and Options that do not qualify as Incentive Stock Options.
Definitions
1.3 In
this Plan
(a)
Affiliate means a company that is a parent or subsidiary of the Company,
or that is controlled by the same entity as the Company;
(b)
Associate has the meaning set out in the Securities Act;
(c)
Black-out Period means an interval of time during which the Company
has determined that one or more Participants may not trade any securities of the
Company as a consequence of the implementation of a general restriction on such
trading by an authorized Officer or Director pursuant to the Companys
governance policies that authorize general and/or specific restrictions on
trading by Service Providers in circumstances where there may exist undisclosed
material changes or undisclosed material facts in connection with the Companys
affairs;
(d)
Board means the board of directors of the Company or any committee
thereof duly empowered or authorized to grant Options under this Plan;
(e) Business
Day means a day that the TSX Venture is open for trading;
(f) Change
of Control includes situations where after giving effect to the contemplated
transaction and as a result of such transaction:
- 26 -
any one Person holds a sufficient
number of voting shares of the Company or resulting company to affect materially
the control of the Company or resulting company, or,
any combination of Persons, acting in
concert by virtue of an agreement, arrangement, commitment or understanding,
holds in total a sufficient number of voting shares of the Company or its
successor to affect materially the control of the Company or its successor,
where such Person or combination of
Persons did not previously hold a sufficient number of voting shares to
materially affect control of the Company or its successor and, in the absence of
evidence to the contrary, any Person or combination of Persons acting in concert
by virtue of an agreement, arrangement, commitment or understanding, holding
more than 20% of the voting shares of the Company or resulting company is deemed
to materially affect control of the Company or resulting company;
(g) Common
Shares means common shares without par value in the capital of the Company;
provided that such class is listed on the TSX Venture (or, NEX, as the case may
be);
(h)
Company means the company named at the top hereof and includes, unless
the context otherwise requires, all of its Affiliates and successors according
to law; (i) Consultant means an individual or Consultant Company, other
than an Employee, Officer or Director that:
(i) provides
on an ongoing bona fide basis, consulting, technical, managerial or like
services to the Company or an Affiliate of the Company, other than services
provided in relation to a Distribution;
provides the services under a written
contract between the Company or an Affiliate and the Person or the Consultant
Company;
in the reasonable opinion of the
Company, spends or will spend a significant amount of time and attention on the
business and affairs of the Company or an Affiliate of the Company; and
has a relationship to provide services
to the Company or an Affiliate of the Company that enables the Person or
Consultant Company to be knowledgeable about the business and affairs of the
Company;
(j)
Consultant Company means for an individual consultant, a Person of which
the individual is an employee, shareholder, or partner;
(k)
Directors means the directors of the Company as may be elected from time
to time;
(l)
Discounted Market Price has the meaning assigned by Policy 1.1 of the TSX
Venture Policies;
(m)
Disinterested Shareholder Approval means approval by a majority of the
votes cast by all the Companys shareholders at a duly constituted shareholders
meeting, excluding votes attached to Common Shares beneficially owned by
Insiders who are Service Providers or their Associates;
(n)
Distribution has the meaning assigned by the Securities Act, and
generally refers to a distribution of securities by the Company from treasury;
- 27 -
(o)
Effective Date for an Option means the date of grant thereof by the
Board;
(p)
Employee means:
(i) an individual
who is considered an employee under the Income Tax Act (Canada) (i.e. for
whom income tax, employment insurance and Canada Pension Plan deductions must be
made at source);
(ii) an individual
who is considered an employee under the Internal Revenue Code of 1986
(United States), that is, for whom federal, state and local income taxes and
deductions, as applicable, are made at source);
(iii) an individual who
works full-time for the Company or a subsidiary thereof providing services
normally provided by an employee and who is subject to the same control and
direction by the Company over the details and methods of work as an employee of
the Company, but for whom income tax deductions are not made at source; or
(iv) an individual
who works for the Company or its subsidiary on a continuing and regular basis
for a minimum amount of time per week providing services normally provided by an
employee and who is subject to the same control and direction by the Company
over the details and methods of work as an employee of the Company, but for whom
income tax deductions need not be made at source;
(q) Exchange
Hold Period has the meaning assigned by Policy 1.1 of the TSX Venture
Policies;
(r) Exercise
Price means the amount payable per Common Share on the exercise of an
Option, as determined in accordance with the terms hereof;
(s) Expiry
Date means the day on which an Option lapses as specified in the
Option Commitment therefor or in accordance with the terms of this Plan;
(t)
Incentive Stock Option means an Option granted in accordance with Section
422 of the Internal Revenue Code of 1986 (United States) to an Employee
described in §1.3(p)(ii) above;
(u) Insider
means an insider as defined in the TSX Venture Policies or as defined in the
Securities Act or an Associate of any Person who is an Insider;
(v) Investor
Relations Activities means generally any activities or communications that
can reasonably be seen to be intended to or be primarily intended to promote the
merits or awareness of or the purchase or sale of securities of the Company;
(w) Listed
Shares means the number of issued and Outstanding Shares of the Company that
have been accepted for listing on the TSX Venture, but excluding dilutive
securities not yet converted into Listed Shares;
(x)
Management Company Employee means an individual employed by a
Person providing management services to the Company which are required for the
ongoing successful operation of the business enterprise of the Company, but
excluding a Person engaged primarily in Investor Relations Activities;
(y) Market
Price has the meaning assigned by Policy 1.1 of the TSX Venture Policies;
- 28 -
(z) NEX
means a separate board of the TSX Venture for companies previously listed on
the TSX Venture or the Toronto Stock Exchange which have failed to maintain
compliance with the ongoing financial listing standards of those markets;
(aa) NEX Issuer
means a company listed on NEX;
(bb) NEX Policies
means the rules and policies of NEX as amended from time to time;
(cc) Officer
means a duly appointed officer of the Company;
(dd) Option
means the right to purchase Common Shares granted hereunder to a Service
Provider;
(ee) Option
Commitment means the notice of grant of an Option delivered by the Company
hereunder to a Service Provider and substantially in the form of Schedule A
attached hereto;
(ff) Optioned
Shares means Common Shares that may be issued in the future to a Service
Provider upon the exercise of an Option;
(gg) Optionee
means the recipient of an Option hereunder;
(hh) Outstanding
Shares means at the relevant time, the number of issued and outstanding
Common Shares of the Company from time to time;
(ii) Participant
means a Service Provider that becomes an Optionee;
(jj) Person
includes an individual and any corporation, incorporated association or
organization, body corporate, partnership, trust, association or other entity
other than an individual;
(kk) Plan
means this share option plan, the terms of which are set out herein or as
may be amended;
(ll) Plan Shares
means the total number of Common Shares which may be reserved for issuance
as Optioned Shares under the Plan as provided in §2.2;
(mm) Regulatory
Approval means the approval of the TSX Venture or any other stock exchange
where the Companys shares may be listed and any other securities regulatory
authority that has lawful jurisdiction over the Plan and any Options issued
hereunder;
(nn) Securities
Act means the Securities Act, R.S.B.C. 1996, c. 418, or any successor
legislation;
(oo) Service
Provider means a Person who is a bona fide Director, Officer, Employee,
Management Company Employee, Consultant or Consultant Company, and also includes
a corporation, of which 100% of the share capital of which is beneficially owned
by one or more Service Providers;
(pp) Share
Compensation Arrangement means any Option under this Plan but also includes
any other stock option, stock option plan, employee stock purchase plan or any
other compensation or incentive mechanism involving the issuance or potential
issuance of Common Shares to a Service Provider;
- 29 -
(qq) Shareholder
Approval means approval by a majority of the votes cast by eligible
shareholders of the Company at a duly constituted shareholders meeting;
(rr) Take Over
Bid means a take over bid as defined in Multilateral Instrument 62-104
(Take-over Bids and Issuer Bids) or analogous provisions of any other securities
legislation applicable to the Company;
(ss) TSX Venture
means the TSX Venture Exchange and any successor thereto; and
(tt) TSX Venture
Policies means the rules and policies of the TSX Venture as amended from
time to time.
Other Words and Phrases
1.4 Words
and phrases used in this Plan but which are not defined in the Plan, but are
defined in the TSX Venture Policies (and, if applicable, the NEX Policies), will
have the meaning assigned to them in the TSX Venture Policies (and, if
applicable, NEX Policies).
Gender
1.5
Words importing the masculine gender include the feminine or neuter, words in
the singular include the plural, words importing a corporate entity include
Persons, and vice versa.
ARTICLE 2
SHARE OPTION PLAN
Establishment of Share Option Plan
2.1 The
Plan is hereby established to recognize contributions made by Service Providers
and to create an incentive for their continuing assistance to the Company and
its Affiliates.
Maximum Plan Shares
2.2 The
maximum aggregate number of Plan Shares that may be reserved for issuance under
the Plan at any point in time is 10% of the Outstanding Shares at the time Plan
Shares are reserved for issuance as a result of the grant of an Option, less any
Common Shares reserved for issuance under share options granted under Share
Compensation Arrangements other than this Plan, unless this Plan is amended
pursuant to the requirements of the TSX Venture Policies (and, if applicable,
NEX Policies). Notwithstanding anything to the contrary, subject to provisions
in §3.12 relating to adjustments and subject to the TSX Venture Policies, the
aggregate maximum number of shares that may be issued as Incentive Stock Options
is 5,000,000.
Eligibility
2.3
Options to purchase Common Shares may be granted hereunder to Service Providers
of the Company, or its Affiliates, from time to time by the Board. Service
Providers that are not individuals will be required to undertake in writing not
to effect or permit any transfer of ownership or option of any of its
securities, or to issue more of its securities (so as to indirectly transfer the
benefits of an Option), as long as such Option remains outstanding, unless the
written permission of the TSX Venture and the Company is obtained. Incentive
Stock Options may only be granted to Service Providers who are Employees of the
Company or an Affiliate of the Company, or as an inducement to an individual not previously employed by the Company to become
an Employee of the Company or an Affiliate of the Company.
- 30 -
Options Granted Under the Plan
2.4 All
Options granted under the Plan will be evidenced by an Option Commitment in the
form attached as Schedule A, showing the number of Optioned Shares, the term of
the Option, a reference to vesting terms, if any, and the Exercise Price. The
Option Commitment will also specify whether or not any of the Options granted
are intended to be Incentive Stock Options for US tax purposes.
2.5
Subject to specific variations approved by the Board, all terms and
conditions set out herein will be deemed to be incorporated into and form part
of an Option Commitment made hereunder.
Limitations on Issue
2.6
Subject to §2.11, the following restrictions on issuances of Options are
applicable under the Plan:
(a) no Service
Provider can be granted an Option if that Option would result in the total
number of Options, together with all other Share Compensation Arrangements
granted to such Service Provider in the previous 12 months, exceeding 5% of the
Outstanding Shares, unless the Company has obtained Disinterested Shareholder
Approval to do so;
(b) the
aggregate number of Options granted to all Service Providers conducting Investor
Relations Activities in any 12-month period cannot exceed 2% of the Outstanding
Shares, calculated at the time of grant, without the prior consent of the TSX
Venture (or NEX, as the case may be); and
(c) the
aggregate number of Options granted to any one Consultant in any 12 month period
cannot exceed 2% of the Outstanding Shares, calculated at the time of grant,
without the prior consent of the TSX Venture.
2.7 No
Option granted to an Employee will qualify as an Incentive Stock Option to the
extent that the aggregate fair market value (determined as of the time such
Option is granted) of the Common Shares with respect to which such Option and
any other Incentive Stock Options of the Company or its Affiliates that have
been granted to such Employee, are exercisable for the first time during any
calendar year, exceeds US$100,000.
Options Not Exercised
2.8 In
the event an Option granted under the Plan expires unexercised or is terminated
by reason of dismissal of the Optionee for cause or is otherwise lawfully
cancelled prior to exercise of the Option, the Optioned Shares that were
issuable thereunder will be returned to the Plan and will be eligible for
re-issue. For greater certainty options which are exercised thereupon increase
the number available to the Plan by the relevant percentage of Outstanding
Shares as provided hereunder.
Powers of the Board
2.9 The
Board will be responsible for the general administration of the Plan and the
proper execution of its provisions, the interpretation of the Plan and the
determination of all questions arising hereunder. Without limiting the
generality of the foregoing, the Board has the power to
- 31 -
(a) allot
Common Shares for issuance in connection with the exercise of Options;
(b) grant
Options hereunder;
(c) subject to
any necessary Regulatory Approval, amend, suspend, terminate or discontinue the
Plan, or revoke or alter any action taken in connection therewith, except that
no general amendment or suspension of the Plan will, without the prior written
consent of all Optionees, alter or impair any Option previously granted under
the Plan unless the alteration or impairment occurred as a result of a change in
the TSX Venture Policies or the Companys tier classification thereunder or
other applicable legal requirements; and
(d) delegate
all or such portion of its powers hereunder as it may determine to one or more
committees of the Board, either indefinitely or for such period of time as it
may specify, and thereafter each such committee may exercise the powers and
discharge the duties of the Board in respect of the Plan so delegated to the
same extent as the Board is hereby authorized so to do.
Amendment of the Plan by the Board of Directors
2.10 Subject
to the requirements of the TSX Venture Policies and the prior receipt of any
necessary Regulatory Approval, the Board may in its absolute discretion, without
shareholder approval, amend or modify the Plan or any Option granted as follows:
(a) it may make
amendments which are of a typographical, grammatical or clerical nature only;
(b) it may
change the vesting provisions of an Option granted hereunder, subject to prior
written approval of the TSX Venture, if applicable;
(c) it may
change the termination provision of an Option granted hereunder which does not
entail an extension beyond the original Expiry Date of such Option;
(d) it may make
amendments necessary as a result of changes in securities laws applicable to the
Company;
(e) if the
Company becomes listed or quoted on a stock exchange or stock market senior to
the TSX Venture, it may make such amendments as may be required by the policies
of such senior stock exchange or stock market; and
(f) it may make
such amendments as reduce, and do not increase, the benefits of this Plan to
Service Providers.
Amendments Requiring Disinterested Shareholder Approval
2.11 The
Company will be required to obtain Disinterested Shareholder Approval prior to
any of the following actions becoming effective:
(a) the Plan,
together with all of the Companys other previous Share Compensation
Arrangements, could result at any time in:
(i) the
aggregate number of Common Shares reserved for issuance under Options granted to
Insiders exceeding 10% of the Outstanding Shares in the event that this Plan is
amended to reserve for issuance more than 10% of the Outstanding Shares;
- 32 -
(ii) the number
of Optioned Shares issued to Insiders within a one-year period exceeding 10% of
the Outstanding Shares in the event that this Plan is amended to reserve for
issuance more than 10% of the Outstanding Shares; or,
(iii) the issuance to any
one Optionee, within a 12-month period, of a number of Common Shares exceeding
5% of the Outstanding Shares; or (b) any reduction in the Exercise Price of an
Option previously granted to an Insider.
Options Granted Under the Companys Previous Share Option
Plans
2.12 Any
option granted pursuant to a stock option plan previously adopted by the Board
which is outstanding at the time this Plan comes into effect shall be deemed to
have been issued under this Plan and shall, as of the date this Plan comes into
effect, be governed by the terms and conditions hereof.
ARTICLE 3
TERMS AND CONDITIONS OF OPTIONS
Exercise Price
3.1 The
Exercise Price of an Option will be set by the Board at the time such Option is
allocated under the Plan, and cannot be less than the Discounted Market Price.
The exercise price of an Incentive Stock Option must be equal to or greater than
the fair market value of the Common Shares on the date of the grant of such
Incentive Stock Option.
Term of Option
3.2 An Option
can be exercisable for a maximum of 10 years from the Effective Date.
Option Amendment
3.3
Subject to §2.11(b), the Exercise Price of an Option may be amended only
if at least six (6) months have elapsed since the later of the date of
commencement of the term of the Option, the date the Common Shares commenced
trading on the TSX Venture, or the date of the last amendment of the Exercise
Price.
3.4 An
Option must be outstanding for at least one year before the Company may extend
its term, subject to the limits contained in §3.2.
3.5 Any
proposed amendment to the terms of an Option must be approved by the TSX Venture
prior to the exercise of such Option.
Vesting of Options
3.6
Subject to §3.7, vesting of Options shall be at the discretion of the Board and,
with respect to any particular Options granted under the Plan, in the absence of
a vesting schedule being specified at the time of grant, all such Options shall
vest immediately. Where applicable, vesting of Options will generally be subject
to:
(a) the Service
Provider remaining employed by or continuing to provide services to the Company
or any of its Affiliates as well as, at the discretion of the Board, achieving
certain milestones which may be defined by the Board from time to time
or receiving a satisfactory performance review by the Company or any of its
Affiliates during the vesting period; or (b) the Service Provider remaining as a
Director of the Company or any of its Affiliates during the vesting period.
- 33 -
Vesting of Options Granted to Consultants Conducting
Investor Relations Activities
3.7
Notwithstanding §3.6, Options granted to Consultants conducting Investor
Relations Activities will vest:
(a) in stages
over a period of not less than 12 months with no more than 25% of such Options
vesting in any three month period; or
(b) such longer
vesting period as the Board may determine.
Acceleration of Vesting on Change of Control
3.8 In the event of a Change of Control
occurring, Options granted and outstanding, which are subject to vesting
provisions, shall be deemed to have immediately vested upon the occurrence of
the Change of Control, subject to approval of the TSX Venture (or the NEX, as
the case may be) for vesting requirements imposed by the TSX Venture Policies.
Extension of Options Expiring During Blackout Period
3.9 Should the Expiry Date for an
Option fall within a Blackout Period, or within nine (9) Business Days following
the expiration of a Blackout Period, such Expiry Date shall, subject to approval
of the TSX Venture (or the NEX, as the case may be), be automatically extended
without any further act or formality to that day which is the tenth (10th)
Business Day after the end of the Blackout Period, such tenth Business Day to be
considered the Expiry Date for such Option for all purposes under the Plan.
Notwithstanding §2.9, the ten (10) Business Day period referred to in this §3.9
may not be extended by the Board.
Optionee Ceasing to be Director, Employee or Service
Provider
3.10 Options may be exercised after the
Service Provider has left his/her employ/office or has been advised by the
Company that his/her services are no longer required or his/her service contract
has expired, until the term applicable to such Options expires, except as
follows:
(a) in the case
of the death of an Optionee, any vested Option held by him at the date of death
will become exercisable by the Optionees lawful personal representatives, heirs
or executors until the earlier of one year after the date of death of such
Optionee and the date of expiration of the term otherwise applicable to such
Option;
(b) an Option
granted to any Service Provider will expire 90 days (or such other time, not to
exceed one year, as shall be determined by the Board as at the date of grant or
agreed to by the Board and the Optionee at any time prior to expiry of the
Option) after the date the Optionee ceases to be employed by or provide services
to the Company, and only to the extent that such Option was vested at the date
the Optionee ceased to be so employed by or to provide services to the Company;
provided that to the extent that any Option expires after such 90 day period,
such Option shall be deemed not to qualify as an Incentive Stock Option; and
- 34 -
(c) in the case
of an Optionee being dismissed from employment or service for cause, such
Optionees Options, whether or not vested at the date of dismissal will
immediately terminate without right to exercise same;
(d) in the
event of a Change of Control occurring, Options which are subject to vesting
provisions shall be deemed to have immediately vested upon the occurrence of the
Change of Control; and
(e) in the
event of a Director not being nominated for re-election as a Director of the
Company, although consenting to act and being under no legal incapacity which
would prevent the Director from being a member of the Board, Options granted
which are subject to a vesting provision shall be deemed to have vested on the
date of Meeting upon which the Director is not reelected.
Non Assignable
3.11
Subject to §3.10, all Options will be exercisable only by the Optionee to whom
they are granted and will not be assignable or transferable.
Adjustment of the Number of Optioned Shares
3.12 The
number of Common Shares subject to an Option will be subject to adjustment in
the events and in the manner following:
(a) in the
event of a subdivision of Common Shares as constituted on the date hereof, at
any time while an Option is in effect, into a greater number of Common Shares,
the Company will thereafter deliver at the time of purchase of Optioned Shares
hereunder, in addition to the number of Optioned Shares in respect of which the
right to purchase is then being exercised, such additional number of Common
Shares as result from the subdivision without an Optionee making any additional
payment or giving any other consideration therefor;
(b) in the
event of a consolidation of the Common Shares as constituted on the date hereof,
at any time while an Option is in effect, into a lesser number of Common Shares,
the Company will thereafter deliver and an Optionee will accept, at the time of
purchase of Optioned Shares hereunder, in lieu of the number of Optioned Shares
in respect of which the right to purchase is then being exercised, the lesser
number of Common Shares as result from the consolidation;
(c) in the
event of any change of the Common Shares as constituted on the date hereof, at
any time while an Option is in effect, the Company will thereafter deliver at
the time of purchase of Optioned Shares hereunder the number of shares of the
appropriate class resulting from the said change as an Optionee would have been
entitled to receive in respect of the number of Common Shares so purchased had
the right to purchase been exercised before such change;
(d) in the
event of a capital reorganization, reclassification or change of outstanding
equity shares (other than a change in the par value thereof) of the Company, a
consolidation, merger or amalgamation of the Company with or into any other
company or a sale of the property of the Company as or substantially as an
entirety at any time while an Option is in effect, an Optionee will thereafter
have the right to purchase and receive, in lieu of the Optioned Shares
immediately theretofore purchasable and receivable upon the exercise of the
Option, the kind and amount of shares and other securities and property
receivable upon such capital reorganization, reclassification, change,
consolidation, merger, amalgamation or sale which the holder of a number of
Common Shares equal to the number of Optioned Shares immediately theretofore
purchasable and receivable upon the exercise of the Option
would have received as a result thereof. The subdivision or consolidation of
Common Shares at any time outstanding (whether with or without par value) will
not be deemed to be a capital reorganization or a reclassification of the
capital of the Company for the purposes of this §3.12;
- 35 -
(e) an
adjustment will take effect at the time of the event giving rise to the
adjustment, and the adjustments provided for in this section are cumulative;
(f) the Company
will not be required to issue fractional shares in satisfaction of its
obligations hereunder. Any fractional interest in a Common Share that would,
except for the provisions of this §3.12, be deliverable upon the exercise of an
Option will be cancelled and not be deliverable by the Company; and
(g) if any
questions arise at any time with respect to the Exercise Price or number of
Optioned Shares deliverable upon exercise of an Option in any of the events set
out in this §3.12, such questions will be conclusively determined by the
Companys auditors, or, if they decline to so act, any other firm of Chartered
Accountants, in Vancouver, British Columbia (or in the city of the Companys
principal executive office) that the Company may designate and who will be
granted access to all appropriate records and such determination will be binding
upon the Company and all Optionees.
Effect of Take Over Bid
3.13 If a Take
Over Bid is made to the shareholders generally then the Company shall,
immediately upon receipt of notice of the Take Over Bid, notify each Optionee
currently holding an Option of the Take Over Bid, with full particulars thereof
whereupon such Option may, notwithstanding any vesting requirements set out in
any Option Commitment, be permitted to exercise in whole or in part by the
Optionee, provided that the Board considers the Take Over Bid to be successful.
A Take Over Bid will be deemed successful in the event that:
(a) a competing
bid emerges with superior terms or conditions;
(b) the Board
endorses the Take Over Bid and recommends that shareholders tender into it; or
(c) holders of
at least 20% of the Companys Listed Shares, or Insiders who hold at least 50%
of the Listed Shares held by Insiders, agree to, or announce their intention to
tender such shares to the Take Over Bid;
however, provided always that the Board may also consider other
criteria to be adequate evidence that the Take Over Bid is a successful one.
Notice of Disqualifying Disposition of Incentive Stock
Options
3.14 If a
Participant or such a Participants beneficiary sells or otherwise disposes of
any Common Shares acquired pursuant to the exercise of an Incentive Stock Option
on or before the later of (a) the date that is two years after the date of grant
of such Inventive Stock Option, or (b) the date that is one year after the date
of exercise of such Incentive Stock Option, the Participant (or beneficiary)
shall immediately notify the Company in writing of such disposition and may be
subject to income tax withholding by the Company on the compensation income.
- 36 -
ARTICLE 4
COMMITMENT AND EXERCISE
PROCEDURES
Option Commitment
4.1 Upon
grant of an Option hereunder, an authorized officer of the Company will deliver
to the Optionee an Option Commitment detailing the terms of such Options and
upon such delivery the Optionee will be subject to the Plan and have the right
to purchase the Optioned Shares at the Exercise Price set out therein subject to
the terms and conditions hereof, including any additional requirements
contemplated with respect to the payment of required withholding taxes on behalf
of Optionees.
Manner of Exercise
4.2 An
Optionee who wishes to exercise his Option may do so by delivering
(a) a written
notice to the Company specifying the number of Optioned Shares being acquired
pursuant to the Option; and
(b) a certified
cheque, wire transfer or bank draft payable to the Company for the aggregate
Exercise Price for the Optioned Shares being acquired, plus any required
withholding tax amount subject to §4.3.
Tax Withholding and Procedures
4.3
Notwithstanding anything else contained in this Plan, the Company may, from time
to time, implement such procedures and conditions as it determines appropriate
with respect to the withholding and remittance of taxes imposed under applicable
law, or the funding of related amounts for which liability may arise under such
applicable law. Without limiting the generality of the foregoing, an Optionee
who wishes to exercise an Option must, in addition to following the procedures
set out in§4.2 and elsewhere in this Plan, and as a condition of exercise:
(a) deliver a
certified cheque, wire transfer or bank draft payable to the Company for the
amount determined by the Company to be the appropriate amount on account of such
taxes or related amounts; or
(b) otherwise
ensure, in a manner acceptable to the Company (if at all) in its sole and
unfettered discretion, that the amount will be securely funded;
and must in all other respects follow
any related procedures and conditions imposed by the Company.
The Company may appoint a share compensation administrative
service at the Companys discretion and expense, to co-ordinate and administer
the exercise of Optioned Shares and to co-ordinate the payment of the Exercise
Price therefor, including establishment of web-based exercise and accounting
functions.
Delivery of Optioned Shares and Hold Periods
4.4 As
soon as practicable after receipt of the notice of exercise described in §4.2
and payment in full for the Optioned Shares being acquired, the Company will
direct its transfer agent, or a share compensation administrative service
(administrative service) chosen by the Company, to issue to the Optionee the
appropriate number of Optioned Shares. If the Exercise Price is below the
current market price of the Common Shares on the TSX Venture at the time of
grant, or if otherwise required pursuant to TSX Venture Policies, the
certificate representing the Optioned Shares or written notice in the case of uncertificated shares will include a legend
stipulating that the Optioned Shares issued are subject to the Exchange Hold
Period commencing on the date of the Option Commitment.
- 37 -
ARTICLE 5
GENERAL
Employment and Services
5.1
Nothing contained in the Plan will confer upon or imply in favour of any
Optionee any right with respect to office, employment or provision of services
with the Company, or interfere in any way with the right of the Company to
lawfully terminate the Optionees office, employment or service at any time
pursuant to the arrangements pertaining to same. Participation in the Plan by an
Optionee will be voluntary.
No Representation or Warranty
5.2 The
Company makes no representation or warranty as to the future market value of
Common Shares issued in accordance with the provisions of the Plan or to the
effect of the Income Tax Act (Canada), Internal Revenue Code
(United States), or any other taxing statute governing the Options or the Common
Shares issuable thereunder or the tax consequences to a Service Provider.
Compliance with applicable securities laws as to the disclosure and resale
obligations of each Participant is the responsibility of such Participant and
not the Company.
Interpretation
5.3 The
Plan will be governed and construed in accordance with the laws of the Province
of British Columbia.
Continuation of Plan
5.4 This
Plan will become effective from and after March 15, 2012, and will remain
effective provided that the Plan, or any amended version thereof receives
Shareholder Approval at each annual general meeting of the holders of Common
Shares of the Company subsequent to March 15, 2012.
Amendment of the Plan
5.5 The
Board reserves the right, in its absolute discretion, to at any time amend,
modify or terminate the Plan with respect to all Common Shares in respect of
Options which have not yet been granted hereunder. Any amendment to any
provision of the Plan will be subject to any necessary Regulatory Approvals
unless the effect of such amendment is intended to reduce (but not to increase)
the benefits of this Plan to Service Providers.
SCHEDULE A
SHARE OPTION PLAN
OPTION COMMITMENT
Notice is hereby given that, effective this ________ day of
________________, __________ (the Effective Date) QUARTZ MOUNTAIN RESOURCES
LTD. (the Company) has granted to
___________________________________________ (the Optionee), an Option to
acquire ______________ Common Shares (Optioned Shares) up to 5:00 p.m.
Vancouver Time on the __________ day of ____________________, _________ (the
Expiry Date) at an Exercise Price of Cdn$____________ per share.
Optioned Shares are to vest immediately.
OR
Optioned Shares will vest [INSERT VESTING SCHEDULE AND TERMS]
The Option shall expire __________ days after the Optionee
ceases to be employed by or provide services to the Company.
The grant of the Option evidenced hereby is made subject to the
terms and conditions of the Plan, which are hereby incorporated herein and form
part hereof.
[Note: if the Option is granted to a US employee and is
intended to qualify as an ISO, include the following statement:
The Option qualifies as an Incentive Stock Option granted in
accordance with Section 422 of the Internal Revenue Code of 1986 (United
States), except to the extent that the aggregate fair market value of the common
shares with respect to which such Option (together with any other Incentive
Stock Options that have been granted to you) is exercisable for the first time
in any calendar year, exceeds US$100,000.]
To exercise your Option, deliver a written notice specifying
the number of Optioned Shares you wish to acquire, together with a certified
cheque, wire transfer or bank draft payable to the Company for the aggregate
Exercise Price. A certificate or written notice in the case of uncertificated
shares for the Optioned Shares so acquired will be issued by the transfer agent
as soon as practicable thereafter and may bear a minimum four month
non-transferability legend from the date of this Option Commitment, the text of
which is as follows. [Note: A Company may grant stock options without a hold
period, provided the exercise price of the options is set at or above the market
price of the Companys shares and as long as the optionee is not a person to be
restricted under TSX Venture Policies. If a four month hold period is
applicable, the following legend must be placed on the certificate or the
written notice in the case of uncertificated shares.]
"WITHOUT PRIOR WRITTEN APPROVAL OF THE TSX VENTURE EXCHANGE AND
COMPLIANCE WITH ALL APPLICABLE SECURITIES LEGISLATION, THE SECURITIES
REPRESENTED BY THIS CERTIFICATE MAY NOT BE SOLD, TRANSFERRED, HYPOTHECATED OR
OTHERWISE TRADED ON OR THROUGH THE FACILITIES OF THE TSX VENTURE EXCHANGE OR
OTHERWISE IN CANADA OR TO OR FOR THE BENEFIT OF A CANADIAN RESIDENT UNTIL MIDNIGHT ON
[insert date 4 months from the date of grant].
39
The Company and the Optionee represent that the Optionee under
the terms and conditions of the Plan is a bona fide Service Provider (as defined
in the Plan), entitled to receive Options under TSX Venture Policies.
The Optionee also acknowledges and consents to the collection
and use of Personal Information (as defined in the Policies of the TSX Venture
Exchange) by both the Company and the TSX Venture (or the NEX, as the case may
be) as more particularly set out in the Acknowledgement - Personal Information
in use by the TSX Venture (or the NEX, as the case may be) on the date of this
Option Commitment.
QUARTZ MOUNTAIN RESOURCES LTD.
Per:
Signature of Optionee: |
|
Name of Optionee: |
[insert name of
optionee] |
QUARTZ MOUNTAIN RESOURCES LTD.
15th Floor, 1040 West Georgia Street
Vancouver, B.C. V6E 4H8
Telephone No. (604) 684-6365 Fax
No. (604) 681-8092
NOTICE OF ANNUAL GENERAL MEETING OF SHAREHOLDERS
TAKE NOTICE that the Annual General Meeting (the
Meeting) of Shareholders of Quartz Mountain Resources Ltd. (the
Company) will be held at 15th Floor, 1040 West Georgia Street,
Vancouver, B.C., on February 18, 2016, at 2:00 p.m., local time, for the
following purposes:
1. |
To receive the audited financial statements of the
Company for its fiscal period ended July 31, 2015, the report of the
auditor thereon and the related management discussion and
analysis. |
|
|
2. |
To elect directors of the Company for the ensuing
year. |
|
|
3. |
To appoint an auditor of the Company for the ensuing
year; and |
|
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4. |
To approve the continuation of the Companys share option
plan. |
An Information Circular and form of proxy accompany this
Notice. The Information Circular contains details of matters to be considered at
the Meeting. The above meeting matters are deemed to include consideration of
any permitted amendment to or variation of any matter identified in this Notice
and to transact such other business as may properly come before the Meeting or
any adjournment thereof. Management is not aware of any other matters which are
expected to come before the Meeting.
Registered Shareholders who are unable to attend the Meeting
in person and who wish to ensure that their shares will be voted at the Meeting
are requested to complete, date and sign the enclosed form of proxy, or another
suitable form of proxy, and deliver it in accordance with the instructions set
out in the form of Proxy and in the Information Circular.
Unregistered shareholders who plan to attend the Meeting
must follow the instructions set out in the form of proxy or voting instruction
form and in the Information Circular to ensure that their shares will be voted
at the Meeting. If you hold your shares in a brokerage account you are not a
registered shareholder.
DATED at Vancouver, British Columbia, January 22, 2016.
BY ORDER OF THE BOARD
/s/ Ronald W. Thiessen
Ronald W. Thiessen
President and Chief Executive
Officer
QUARTZ MOUNTAIN RESOURCES LTD.
Request for Annual and Interim Financial Statements and
MD&A
Under National Instrument 51-102 Continuous Disclosure
Obligations (NI 51-102), Quartz Mountain Resources Ltd. (the Corporation) is
only required to deliver annual and interim financial statements and related
Managements Discussion & Analysis (MD&A) to a person or company that
owns common shares of the Corporation and that requests them. If you wish to
receive the Companys annual financial statements and annual MD&A or interim
financial statements and interim MD&A, you should complete the return form
(the Return Form) on the last page hereof. Please forward the completed Return
Form to the Corporation at the following address:
QUARTZ MOUNTAIN RESOURCES LTD.
Ste. 1500-1040 West
Georgia Street
Vancouver, BC V6E 4H1
Tel: 604-684-6365
Fax: 604-684-8092
Toll Free: 1 800 667-2114
The Corporation reserves the right, in its discretion, to
determine to send annual financial statements and MD&A, or any interim
financial statements and MD&A, to all registered holders, or all registered
holders and beneficial owners who are identified under NI 54-101 as having
chosen to receive securityholder materials sent to beneficial owners of
securities, notwithstanding elections which such holders or beneficial owners
may make under the Return Form.
Failure to return the Return Form or otherwise specifically
request a copy of financial statements or MD&A will override a beneficial
owners standing instructions under National Instrument 54-101 in respect of
such financial statements and MD&A. Notwithstanding the fact that you may
have given previous instructions regarding delivery of materials, if you would
like to receive the annual or interim financial statements together with
MD&A, you should complete and return the Return Form to the Corporation.
Please note that a Return Form will be mailed to you each
year. This Return Form is a request to receive
(i) interim
financial statements and MD&A which the Corporation may send to
securityholders in 2016 and any other period prior to the Corporation sending a
new request form in 2017 and/or
(ii) annual financial
statements and MD&A for the fiscal year ending July 31, 2015. If you
wish to receive copies of financial statements or MD&A for any earlier
period, you should send a separate request specifying the requested financial
statements and MD&A.
A copy of the Corporations financial statements and MD&A
may be accessed under the Corporations profile at www.sedar.com.
* * * * * * * * * *
(COMPLETE AND RETURN THIS FORM)
RETURN FORM
QUARTZ MOUNTAIN RESOURCES LTD. (the Corporation)
If you would like to receive quarterly financials by email,
please provide us with your email address:
_________________________________________________________
(Please mark the appropriate box with an X)
Registered Holder
[ ] |
The undersigned is a registered holder of common shares
of the Corporation and: |
|
(a) |
hereby requests that the undersigned be sent a copy of
the Annual Financial Statements for the fiscal year ended July
31, 2015 and the MD&A for such statements |
[ ] |
|
|
|
(b) |
hereby requests that the undersigned be sent a copy of
the Interim Financial Statements and the MD&A for such
statements for all fiscal quarters ending in 2016 and any subsequent
quarters before a new Return Form is sent by the Corporation
|
[ ] |
Non-Registered Holder
[ ] |
The undersigned is a beneficial holder of
common shares of the Corporation and: |
|
|
|
|
(a) |
hereby requests that the undersigned be sent a copy of
the Annual Financial Statements for the fiscal year ended July
31, 2015 and the MD&A for such statements |
[ ] |
|
|
|
(b) |
hereby requests that the undersigned be sent a copy of
the Interim Financial Statements and MD&A for such
statements for all fiscal quarters in 2016 and any subsequent quarters
before a new Return Form is sent by the Corporation |
[ ] |
The undersigned acknowledges that this request shall expire and
cease to have effect if the undersigned ceases to be either a registered holder
or beneficial owner of securities of the Corporation.
Name: |
|
|
(please
print) |
Address: |
|
|
|
|
|
|
Postal/Zip Code |
|
|
Signature: |
|
Date: |
|
FOR BENEFICIAL HOLDERS WHO DO NOT WANT TO DISCLOSE THEIR
NAMES AND ADDRESS BUT WHO WANT TO RECEIVE A COPY OF THE ANNUAL FINANCIAL
STATEMENTS AND MD&A AND/OR INTERIM FINANCIAL STATEMENTS AND MD&A, PLEASE
CONTACT YOUR BROKER OR INTERMEDIARY.
Please indicate below if you would like to receive Quartz
Mountain Resources Ltd. news releases by either one of the following methods:
News Releases: [ ]
Email |
|
[ ]
Fax |
|
|
Email address |
|
Fax Number |
OR
To receive electronic copies of Financial Statements and
MD&A for Quartz Mountain Resources Ltd., please visit our website and
subscribe to our email distribution list.
www. quartzmountainresources.com
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